Job details

General Administrative Specialist

Location: Fully-Remote (Work from Home), 9 AM - 5 PM PST

Our client is seeking a highly organized and detail-oriented General Administrative Specialist to support the smooth functioning of their operations team. This role is centered on executing essential and repetitive administrative tasks with precision, such as data quality control, invoicing reconciliation, contract generation, and contractor management. If you are task-driven, thrive in a structured environment, and excel at delivering consistent results, we encourage you to apply.

Key Responsibilities:

Data Quality Control: Ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and maintaining data quality standards.
Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
Contract Generation: Draft, finalize, and organize contracts, agreements, and other legal documents with attention to detail.
Administrative Support: Provide comprehensive administrative support to the operations team, including scheduling meetings, managing correspondence, and preparing meeting materials.
Contractor Management: Oversee contractor onboarding, performance tracking, and offboarding while ensuring compliance with company policies.
Consultant Sourcing: Support the team in identifying and sourcing consultants for projects, evaluating qualifications, and managing engagement processes.

What Success Looks Like:

Accurate Data Management: Consistently high-quality data with minimal discrepancies or errors.
Efficient Task Completion: Administrative tasks are completed on time with precision and efficiency.
Seamless Contractor Operations: Effective management of contractors, ensuring smooth onboarding and performance tracking.
Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications:

1+ years of experience in an administrative or similar role.
Previous experience with Microsoft Office or familiarity with data entry is highly advantageous.
Prior experience using web-based databases is a plus.
Excellent organizational and time management skills.
Strong attention to detail and accuracy in work.
Ability to work independently and focus on task execution.
Proficiency in verbal and written English communication.
Dependable and reliable in handling repetitive tasks with consistency.

Preferred Qualifications:

Fast learner and adaptive, with a focus on maintaining high performance in a structured environment
Tech-savvy with a strong attention to detail.
Extremely driven, with a desire to take on more responsibility and learn quickly.
Comfortable with change and willing to adapt to dynamic environments.
Transparent and open to direct communication and feedback.
Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.

This is a fantastic opportunity for a detail-oriented individual in rapid growth mode who thrives in executing structured, repetitive tasks. This role offers stability and the potential for professional growth over the next one to two years. If you’re ready to be a task powerhouse and support a high-performing operations team, we encourage you to apply.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form
Record a video showcasing your skill sets

Average salary estimate

$47500 / YEARLY (est.)

min

max

$40000K

$55000K

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What You Should Know About General Administrative Specialist, ProjectGrowth

Are you a multitasking maestro with a passion for organization? If yes, then the role of General Administrative Specialist with our client in Cape Town is calling your name! This fully remote position offers the perfect work-life balance, allowing you to thrive from home while maintaining a structured work schedule of 9 AM to 5 PM PST. In this position, your expertise will shape the operations team’s success as you manage essential administrative tasks that are crucial for smooth operations. You will take charge of data quality control, ensuring that all information is accurate and consistent. This involves a keen eye for detail and a systematic approach to identifying discrepancies. Additionally, you will be reconciling invoices with precision, drafting contracts with clarity, and managing the onboarding of contractors seamlessly. It's not just about tasks - it’s about fostering strong relationships within the team, by supporting scheduling and communication efforts effectively. Your previous administrative experience coupled with your ability to learn quickly and adapt to dynamic environments will be essential in this role. If you bring fantastic attention to detail, excellent time management skills, and reliability in executing tasks, we encourage you to apply. Join this rapidly growing company and enjoy stability while carving a path for your professional development over the next couple of years. This role is more than just a job; it’s an opportunity to make a significant impact in a supportive and high-performing team!

Frequently Asked Questions (FAQs) for General Administrative Specialist Role at ProjectGrowth

What are the key responsibilities of a General Administrative Specialist at this company?

As a General Administrative Specialist, your key responsibilities will include overseeing data quality control, reconciling invoices, drafting contracts, and providing comprehensive administrative support to the operations team. You will also manage contractor operations and assist in sourcing consultants for various projects, ensuring smooth execution of administrative functions.