Job details

General Ops Administrator

Our client is seeking a highly organized and detail-oriented General Operations Administrator to support the smooth functioning of their operations team. This role involves handling essential administrative tasks such as data quality control, invoicing reconciliation, contract generation, contractor management, and consultant sourcing. If you are tech-savvy, thrive in a fast-paced environment, and are driven to take on new challenges, we encourage you to apply.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM PST

Key Responsibilities

Data Quality Control: You will ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and implementing data quality standards.
Invoicing Reconciliation: You will reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
Contract Generation: You will assist in drafting, finalizing, and organizing contracts, agreements, and other legal documents.
Administrative Support: You will provide administrative support to the operations team, including scheduling meetings, preparing for them, and managing correspondence.
Process Improvement: You will identify opportunities to streamline processes, implement improvements, and introduce best practices for efficiency.
Contractor Management: You will manage contractor onboarding, performance, and offboarding while ensuring compliance with company policies and addressing any issues.
Consultant Sourcing: You will identify and source consultants for projects, evaluate their qualifications and manage their engagement process.

What Success Looks Like

Accurate Data Management: High-quality data with minimal discrepancies or errors.
Efficient Processes: Administrative tasks completed on time, with improved efficiency.
Seamless Contractor Operations: Effective management of contractors, with positive outcomes in onboarding and performance.
Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications

Experience:
- 1+ years of experience in an administrative or similar role.
- Previous MS Office experience or familiarity with data entry is highly advantageous.
- Prior experience using web-based databases is a plus.
Skills:
- Excellent organizational and time management skills.
- Attention to detail and accuracy in work.
- Ability to work independently and collaboratively.
- Strong English verbal and written communication skills.
- Problem-solving mindset with a focus on innovation and forward-thinking.

Preferred Qualifications

Fast learner and adaptive.
Tech-savvy with a strong attention to detail.
Extremely driven, with a desire to take on more responsibility and learn quickly.
Comfortable with change and willing to adapt to dynamic environments.
Transparent and open to direct communication and feedback.
Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.

Opportunity

This is an exciting opportunity for a highly motivated individual who enjoys diving into the details and thrives in a fast-paced, ever-evolving environment. If you're ready to innovate and make an impact, we encourage you to apply.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form
Record a video showcasing your skill sets

What You Should Know About General Ops Administrator, ProjectGrowth

Are you ready to step into a role that combines your organizational prowess with exciting operational challenges? Our client, a dynamic company based in Buenos Aires, is on the hunt for a General Ops Administrator. In this fully remote position, you will play a vital role in maintaining seamless operations for the team. Your daily tasks will revolve around essential administrative duties such as ensuring top-notch data quality, reconciling invoices, drafting contracts, and managing contractor relationships. If you love being the go-to person for data accuracy and process enhancement, this role is perfect for you! You'll have the flexibility of a remote work environment, but you'll also be expected to thrive from 9 AM to 5 PM PST. Your keen eye for detail will shine as you oversee invoicing processes and support the operational flow. You'll also have the chance to source consultants for various projects, enhancing your skills in contractor management. This is an opportunity to become an integral part of a forward-thinking team, improving efficiency and giving support where it's needed the most. If you are self-driven, tech-savvy, and excited about making a real impact while honing your administrative skills, we encourage you to dive into this amazing experience and apply today!

Frequently Asked Questions (FAQs) for General Ops Administrator Role at ProjectGrowth

What are the main responsibilities of a General Ops Administrator at our client?

As a General Ops Administrator at our client, your primary responsibilities will include ensuring data quality control, reconciling invoices with performed work, drafting and managing contracts, providing comprehensive administrative support to the operations team, and streamlining processes for improved efficiency. You'll also manage contractor onboarding and sourcing consultants for various projects, making your role key to the success of the operations team.