VP, Media Business Operations

Hi there! We're Razorfish. We've been leading the marketing industry with our digital expertise since the start of the internet. But in 2020, we did a full reboot. What's different? It all starts with people. Weird, wonderful, complex people - with diverse backgrounds in strategy, creative and technology. But no matter how different we are, we all have one thing in common. We believe our differences are our strength. So we push for inclusion, challenge convention and bring in new perspectives, to inspire new ideas. Because when we connect by understanding what makes people different, we can create unforgettable experiences that enrich lives. Join us at razorfish.com.

This VP Media Operations will be a solution-oriented business partner to the Razorfish media team and Publicis media finance operations. The candidate will be primarily responsible for the coordination and support to the agency for financial counsel as it related to the media finance process flow specific to budgeting, activation and billing for an enterprise financial client. In addition to maintaining the integrity of the media financial reporting and billing by ensuring strong financial analysis and the strict application of policies and procedures across the client and agency team.

Key Responsibilities:

PROJECT MANAGEMENT

• Key partner in leading the process to monitor SOW scope and financial penalty implications (SLOs).
• Help build and continue to optimize financial process that will further streamline and deliver operational excellence to the agency teams and delivering on client media finance needs.

OPERATIONAL EXCELLENCE

• Drive process adoption, optimization, maintain level of integrity in an environment that has high urgency and is outcomes oriented.
• Understand compliance, budgeting, planning and other operational functions 
• Provide routine audits to ensure optimal effiency whilst re-inventing processes as needed.

FINANCIAL MANAGEMENT

• Manage audits, billing, and financial compliance.
• Service as the media business partner across agency financial teams.
• Manage the account Monthly budgeting process and be responsible for coordinating and resolving all forecast/billing related issues.  You will work closely with key stakeholders including, but not limited to, Media Strategy & Activation teams, Media Operations and Corporate Accounting.
• Schedule periodic meetings with these stakeholders to provide updates to the team and address key issues
• Develop and update media budget forecasts, actuals and billing and ensure all reconciliations are completed according to client guidelines.
• Improve and streamline existing actuals reporting and forecasting processes.
• Define key process metrics and ensure proper execution.
• Ensure team and personal deliverables are met on time and steward work flow and project management. Establish a work plan for each deliverable and direct and define for the team key task assignments and partner and client liaison.
• Analyze and explain variances versus appropriate comparative periods.
• Support Key Account Leadership with assessing and communicating monthly risks and opportunities.
• Work with the client to verify and reconcile any issues with the reporting of actuals.
• Work with the Financial Account team to ensure availabilities of project funding.
• Provide supportive guidance and consultancy in the multi-facet areas of Client Finance:
  • Billing for Media
    • Scheduling changes
    • Special Client requests
    • Bridge with shared financial services and agency teams
    • Invoices
  • Custom APRIMO/Mediatools/Prisma Systems writer reports
  • Payables, receivables and client questions or issues
  • Monitoring of Standard Operating Procedures with the purpose of Identify problems and recommendations for process efficiency improvements, and SOX requirements
  • Assist with internal audits and be the primary coordinator of Client yearly audits
  • Coordination of MPA's, billing approvals with inter-company partner(s)
  • Prepare ad-hoc reports for internal and external client(s)

CLIENT RELATIONSHIP

• Maintain client updates, develop/manage budgets, and identify/address media financial business challenges.
• Identify and communicate organizational or business challenges and work to deliver on the needs of the broader agency team and client. As it pertains to media operations.
• Manage the client reconciliation process with media Operations, shared financial services, and corporate accounting as it relates to timely review and reconciliations of client accounts with a view to credits and debits adjustments
• Primary contact for client finance questions and/or issues with Account Management, Media Operations and Client

LEADERSHIP

• Foster a collaborative culture, develop talent and maintain strong stakeholder relationships.
• Lliase across all disciplines and business leaders to project manage the media budgets and financial compliance.

• 10+ years in Finance Analysis within the Advertising and/or Media industry.
• Financial acumen within the media expertise.
• Proven capabilities leading projects from conception to implementation.
• Demonstrated ability to manage concurrent projects.
• Excellent leadership skills and the ability to inspire and interact with all levels of staff.
• Comfortable and effective presenter, strong interpersonal and communication skills.
• Superior problem-solving capabilities.

#LI-Hybrid

The Power of One starts with our people!  To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks or more
• Monetary assistance and support for Adoption, Surrogacy and Fertility
• Monetary assistance and support for pet adoption
• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
• Tuition Assistance
• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
• Matching Gifts programs
• Flexible working arrangements
• ‘Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
• Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

Razorfish is an Equal Opportunity Employer.  Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

All your information will be kept confidential according to EEO guidelines.

Compensation Range:  $173,000 - 225,000 annually.  This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off.  

The Company anticipates the application deadline for this job posting will be 9/30/24.