Job details

Accounting Assistant

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Description

Pulmonary Medicine Associates (PMA) has been treating patients in the greater Sacramento area since 1973 and is a unique and exciting place to work, with specialties that include critical care, infectious disease, palliative care, pulmonology, pediatric pulmonology, sleep medicine, and travel medicine. We are a busy practice with over 70 providers and 2 outpatient clinic locations.

PMA currently has a FT Accounting Assistant position available to work at our Business Office. Because we value our employees, PMA offers a competitive salary and exceptional benefits for FT employees including medical, dental, vision, life, LTD, PTO, and 401k with generous company match. Please visit our website at www.pmamed.com to learn more. PMA is an equal opportunity employer and a drug-free workplace.

Accurately perform all steps related to bi-weekly staff payroll, including payroll posting within two (2) business days of pay dates.
Assist with managing vendors and accounts payable including: ensuring invoices have proper approvals and supportive receipts; bills are paid on time; and funds are available at the time of payment.
Assist with managing hospital contract receivables including: monthly invoicing, posting payments and following up on invoices skipped for payment.
Process patient refund checks within 5 days of receipt and post issued checks in billing software.
Balance bank and credit card statements monthly. QuickBooks experience is a plus.
Assist with performing ad hoc bookkeeping tasks as requested.
Assist with managing petty cash reimbursement.
Prepare journal entries and adjustment entries monthly.
Monthly reconciliation of general ledger accounts.
Assist with preparing all end-of-month reports no later than the 15th business day of the month following, and year-end reports no later than January 30 of the following year.
Calculate, transmit, and review all funds and data pertaining to the 401(k).
Assist with Issuing 1099’s to appropriate vendors.
Assist with preparing and reviewing shareholder physician compensation plan monthly for accuracy and make appropriate salary adjustment recommendations.
Assist with onboarding new employees.
Assist with benefits and regulatory audits.
Assist with running miscellaneous errands including, physician signature collection, etc.
Comply with PMA policies and procedures.
Answer telephone calls and provide needed information.
Other duties as assigned.

Requirements

· Previous QuickBooks and payroll are a plus.

· Experience with Excel and Word is a plus.

· Must be highly organized and detailed oriented.

· Strong written and verbal communication skills.

· Excellent phone etiquette and verbal communication skills.

· Strong customer service skills and ability to establish and maintain effective working relationships with other employees, etc.

· Excellent detail orientation and ability to maintain accurate records.

· Ability to maintain confidentiality of sensitive information.

· Ability to work independently and juggle multiple priorities.

Physical Requirements/Working Conditions:

· Must be able to work in a climate controlled, office environment.

· Sit for extended periods of time.

· Ability to read and write in order to process paperwork.

· Manual dexterity needed for keyboarding and other repetitive office tasks.

· Vision must be good or corrected to normal to perform normal job duties.

· Hearing must be good to have the ability to understand information to perform job duties.

Average salary estimate

$52500 / YEARLY (est.)

min

max

$45000K

$60000K

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What You Should Know About Accounting Assistant, Pulmonary Medicine Associates

Join the dynamic team at Pulmonary Medicine Associates (PMA) as an Accounting Assistant! Located in the thriving city of Sacramento, California, PMA has been at the forefront of medical care since 1973, specializing in areas such as critical care and pulmonology, making it an exciting environment for professionals. In this full-time role, you'll become an instrumental part of our business office, handling bi-weekly payroll with precision and ensuring all vendor payments are made promptly. Your detail-oriented nature will shine as you manage hospital contract receivables, post patient payments, and even process refund checks in a timely manner. Beyond the numbers, we’re looking for someone who can balance bank statements and assist with essential bookkeeping tasks as needed. Your ability to stay organized and maintain accurate records will be vital, especially as you prepare monthly and year-end reports. If you have experience with QuickBooks and are adept at using Excel and Word, that's a significant plus! We pride ourselves on a supportive work environment that offers competitive salaries and spectacular benefits including medical, dental, vision, and a generous 401(k) match. If you’re ready to embark on a rewarding career with PMA, where you can grow and make a difference in the community, we invite you to apply today!

Frequently Asked Questions (FAQs) for Accounting Assistant Role at Pulmonary Medicine Associates

What are the main responsibilities of the Accounting Assistant at Pulmonary Medicine Associates?

The Accounting Assistant at Pulmonary Medicine Associates is responsible for various essential tasks including bi-weekly payroll processing, managing accounts payable and vendor relationships, processing patient refunds, and balancing monthly bank and credit card statements. Additionally, this role involves preparing journal entries, reconciling general ledger accounts, and assisting with regulatory audits and onboarding new employees.