Job details

Receptionist - Part-Time

Position Description

THE OFFICE

The Office of Planning & Community Development (OPCD) ensures that City departments are aligned and coordinated in planning and advancing equitable development for Seattle’s future growth. OPCD is committed to creating a diverse and inclusive workplace.

THE JOB

OPCD is seeking a Part-time Receptionist to work in the office Monday – Friday from 11:30am – 4:30pm. In this job, you will be the first point of contact for the many people who interact with the OPCD team. Your ability to helpfully interact with and quickly determine how best to assist OPCD stakeholders creates a first impression of the Office. You will also support the successful administration of the office by forecasting needs and handling a variety of tasks that keep things running smoothly.

Your top priorities will include:

Greeting visitors and responding efficiently to email and voicemail messages
Managing mail intake and distribution, including scanning documents to send to remote employees and assisting with time sensitive public notice mailings
Assigning and tracking equipment, troubleshooting technical issues, and surplusing old equipment
Ordering supplies and tracking inventory
Ensuring that office lobby, conference rooms, and employee cubicles are ready for guests and new employees
Proofreading documents and mailings before they are finalized

Job Responsibilities

You will be successful in this job if you are committed to:

Undoing racial, environmental, economic, social and health inequities
Providing exceptional customer service to a range of customers of various backgrounds
Being an active, positive, accountable, and contributing member on a team

You will be effective in this job if you have:

Strong organizational and prioritization skills
Solved problems and absorbed and applied new information quickly
Experience meeting deadlines and managing competing priorities
Good judgment, follow through on assignments, and experience taking responsibility for projects from beginning to end
Strong listening, written and verbal communication skills
Proficiency with Microsoft Office Suite, SharePoint, Teams, and WebEx
Served as a troubleshooter, resource, go-to person for a team of busy professionals

Qualifications

In addition to the qualities mentioned above, you will need to possess the below required qualifications (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class):

Two years of clerical experience.

Additional Information

This job is classified as an Administrative Specialist II and the salary range is $28.00 - $31.35.

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

In addition, to completing the application at www.governmentjobs.com/careers/seattle fully, please attach:

A PDF of your current resume
A cover letter explaining how your experience and skills align with this job

Questions? Please contact Kate Moore at kate.moore@seattle.gov.

This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided an opportunity to explain or correct background information.

Who May Apply: This position is open to all applicants that meet the minimum qualifications. The Office of Planning and Community Development values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Office of Planning and Community Development encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.