Job details

Executive Administrative Assistant

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information as necessary
Execute general office duties as assigned (i.e., photo copies, shred documentation, distribute USPS mail)
Create and print business cards, update organizational charts and generate correspondence following DoD and DoN records management guidelines
Update internal Standard Operating Procedures (SOPs) for the Branch
Collect and proofread weekly highlights for publishing to Department chain of command and Program Management Offices (PMO) as necessary
Create and manage excel spreadsheets and power point presentations while maintaining strict confidentiality with handling of records
Track training, certificates, awards and other various activities
Schedule meetings, calendars, trainings, Teams meetings, video teleconferences and book conference rooms
Provide logistical support for Department, Branch or Division events (i.e., book the facility, send invites for attendees, create agendas, create rosters and capture/distribute meeting minutes)
Request vendor payments through various mandated procurement systems and maintain office supplies
Assist employees with the Defense Travel System (DTS) for travel requests
Input and track travel orders and verify funding is available
Support new employee orientations
Troubleshoot discrepancies with Government Travel Credit Card (GTCC); follow up with payroll department to ensure timely resolutions
Submit Visitor Access Requests (VARs) through the Defense Information System for Security (DISS)
Track time and attendance for regular hours, overtime, leave; reconcile timesheets as necessary in the Navy Enterprise Resource Planning (ERP) system

Candidate must possess an associate degree, plus five (5) years of relevant experience performing administrative duties, or a High School diploma or GED equivalent with seven (7) years of relevant experience
Candidate must be a qualified typist and have knowledge of principles and practices of office management
Must have excellent proficiency on computer workstations to specifically include working knowledge of Microsoft applications (Word, Excel, and PowerPoint)
Candidate must have strong written and verbal communication skills and must provide customer service both internally and externally
An active DoD Secret clearance is required to start. Applicants selected may be subject to a security investigation and must meet eligibility requirements for access to classified information

At RMC, we're committed to your career growth! RMC differentiates itself from other firms through its investment in our employees. We invest our resources to train, certify, educate, and build our employees. RMC can offer you a great place to work with a small company feel and give you the experience, tuition assistance, and certifications that will take your career to the next level. This also includes a competitive paid vacation package with 11 paid federal holidays. We also offer high-quality, low-deductible healthcare plans, pet insurance, and a competitive 401K package.

Salary at RMC is determined by various factors, including but not limited to location, a candidate's specific combination of education, knowledge, skills, competencies, and experience, as well as contract-specific requirements. The current salary range for this position will be $80,000 to $85,000 (annually).

Average salary estimate

$82500 / YEARLY (est.)

min

max

$80000K

$85000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Administrative Assistant, Resource Management Concepts, Inc.

Are you ready to take your administrative skills to the next level? Resource Management Concepts, Inc. (RMC) is on the lookout for an Executive Administrative Assistant to join our dedicated team in Indian Head, MD. In this pivotal role, you'll be the glue that holds our operations together as you provide essential clerical and administrative support to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). Picture this: a day filled with multitasking as you prioritize tasks, manage deadlines, and help keep our office running smoothly. Your days will involve everything from organizing meetings and handling travel requests to creating business correspondence and updating internal SOPs. Not to mention, you’ll be instrumental in tracking training and ensuring records are meticulously maintained. We believe in investing in our employees, which is why RMC offers a fantastic work environment with opportunities for career growth, generous benefits, and a competitive salary. Plus, you’ll enjoy the perks of 11 paid federal holidays and comprehensive health insurance options. If you're a qualified typist with a keen eye for detail and strong communication skills, we want to hear from you! Join RMC, where your contributions really matter.

Frequently Asked Questions (FAQs) for Executive Administrative Assistant Role at Resource Management Concepts, Inc.

What are the key responsibilities of an Executive Administrative Assistant at Resource Management Concepts, Inc.?

As an Executive Administrative Assistant at Resource Management Concepts, Inc. (RMC), your main responsibilities include providing clerical and administrative support to the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This encompasses multitasking, managing office duties like photocopying and mail distribution, creating business cards and presentations, and updating Standard Operating Procedures (SOPs). You’ll also handle scheduling, logistical support for events, and manage travel requests, ensuring everything runs smoothly within the organization.