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Scheduling & Events Specialist

Position Information

Present Position Number

00052W

Role Code Title

Admin & Office Specialist II

Position Title

Scheduling & Events Specialist

Unit Mission Statement

We cultivate intentional and inclusive experiences and physical spaces for all students to gather, enjoy, belong, and flourish at William & Mary.

Position Summary

Reporting to the Senior Scheduling & Events Specialist, the Scheduling and Events Specialist is responsible for assisting with the scheduling needs of the university related to the Campus Center, Sadler Center, and other spaces that Student Unions and Engagement (SUE) oversee in processing over 25,000 event and room reservations annually.

Duties include but are not limited to:

Schedule and process space requests via the Accruent Event Management System (EMS).
Assist recognized student organizations with events and meetings held in SUE-managed spaces including Sadler Center, outdoor venues, and classrooms.
Process all event-related paperwork including building work orders and associated billing.
Publish related communication on the website through social media outreach.
Triage special requests for marketing and non-traditional events.

Required Qualifications

High School diploma or equivalent.
Experience performing a variety of administrative duties in an office setting.
Working knowledge of scheduling (events, appointments, or other.)
Demonstrated organization skills and attention to detail.
Excellent communication skills and the proven ability to work with diverse constituencies.

Preferred Qualifications

Post-high school education such as an associate or bachelor’s degree.
Experience in higher education with student engagement (leadership development initiatives, and student activities, programs, and services).
Experience with event scheduling.
Knowledge of the university’s EMS (Event Management System) Accruent, or an equivalent system.
Knowledge of Cascade (or an equivalent web content management system.)

Advertised Pay Range

$35,000 to $42,500 commensurate with experience

Department

2D4000 Student Unions

Location

William & Mary

Is the position remote work eligible?

Not eligible

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Job Open Date

05/10/2023

Review Begin Date

06/05/2023

Job Close Date

Open Until Filled

Yes

Employment Category

Full Time Operational

FLSA

Non-Exempt

Position Term

12 Month - Continuing

Special Application Instructions

Conditions of Employment

This position may be required to work during the evenings and/or weekends during peak periods of time, as directed by the supervisor.
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php

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4.1

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Katherine A. Rowe

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By William & Mary

Not every Tom, Dick, and Harry gets into The College of William & Mary. The median SAT score for incoming freshmen is about 1,350 (out of 1600). The second-oldest college in the US (Harvard is the oldest), William & Mary is a public university (th...

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BENEFITS & PERKS

Vision Insurance

INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Williamsburg, VA

DATE POSTED

July 3, 2023