Senior Acquisition Specialist (Hybrid, DC Region)

You've stumbled upon the rare B Corp government contractor! At TCG, we aim to prove that businesses can be good to their employees and responsible to their community, all while being profitable. We're an award-winning IT solutions provider to the Federal government, currently seeking a Senior Acquisition Specialist with hands-on experience supporting all phases of the federal acquisition process (pre-award, source selection, and post award) and reviewing IT acquisition packages for FITARA (Federal Information Technology Reform Act) compliance to join our team.

This position supports the Portfolio Management and Governance (PMG) division of the OCIO (Office of the CIO). Apply your experience in leading, defining, developing, implementing, executing, and maturing post award vendor management and contract status reporting functions. In this position, you will be responsible for developing the program and planning, organizing, and executing day-to-day activities of post award vendor management including tracking intake requests for IT Governance services, tracking contract status, facilitating contract status review meetings, assessing IT related contract documents, technical, and procurement support services.

This is a hybrid role requiring on-site work 1-2 days per week. The selected candidate must live within commuting distance of Washington, D.C.

US Citizenship and the ability to pass a Federal government clearance check are required.

RESPONSIBILITIES:

Pre-award contract support to include:

• Leading tracking, analyzing acquisition packages involving IT services for FITARA compliance and obtaining CIO approvals
• Conducting the review and analysis of Acquisition Package documents listed below for FITARA compliance
• Acquisition Strategy
• Acquisition Plans
• Market Research Analysis
• Determination & Findings
• Justification for Approvals
• Independent Government Cost Estimates
• Quality Assurance Surveillance Plans
• Source Selection Plans
• Requirements documents (Statement of Work, Performance Work Statement, Statement of Objectives, and Statement of Requirements)
• Maintaining accurate and complete electronic Contract Files
• Facilitating and participating in Acquisition Integrated Project Teams
• Coordinating and meeting with government stakeholders to understand and collect technical data needed to produce rational and appropriate contracting recommendations

Post-award contract administration support to include:

• Working with limited direction to lead, define, develop, implement, execute, maintain, and mature post award vendor management processes and Governance
• Researching opportunities to improve efficiency and effectiveness of vendor management processes, reduce redundancies, assess, and reduce overlapping data points between reports, and find opportunities to re-purpose data and information where possible
• Supporting OCIO leadership, the Government procurement advisor, Program Office acquisition lead, and CORs, to develop, communicate, establish, implement, monitor, and control contractual, financial, and technical aspects of a project/program throughout the post-award phases of the acquisition cycle
• To execute the contract performance monitoring support task successfully, the candidate shall advance and support activities including (but not limited to):
  • Establish procedures for review of contract performance reports and implement these procedures; part of the establishment of procedures will be the establishment of metrics related to contract performance
  • Develop enterprise-wide views for reporting contract performance
  • Conduct monthly Contract Status Reviews for all vendors, to assess whether they are performing as expected
• Track status of intake requests and ensure contracts involving IT costs are reviewed monthly
• Track status of contracts involving IT costs and ensure monthly CSR (Contract Status Report) meetings are conducted
• Facilitate monthly CSR (contract status report) meetings and document minutes, track actions and resolutions
• Provide organization and structure to securely access and maintain documents, many of which will be acquisition or procurement sensitive
• Update, maintain, and develop workflows
• Maintain and improve the standard template for monthly CSRs to be used across all contracts
• Review and analyze CSRs to ensure client and vendor compliance, understand project schedule and delivery timelines, and identify key issues/risks for the PMG (Portfolio Management & Governance) Director to address
• Confirm CORs (Contracting Officer Representatives) schedule CSR meetings and include Program Office leadership, contract leads, and other personnel
• Contribute to delivering OCIO (Office of the CIO) vendor kickoff information to all program office CORs for use during any contractor on-boarding
• Assist CORs with timely contract close- out support in accordance with FAR 4.804(a), Department and Bureau regulations and policies

REQUIRED SKILLS:

• A minimum of six (6) years of experience
• Knowledge and experience in preparing/reviewing acquisition packages with focus on IT investments, including justifications and approvals, determinations and findings, memoranda of understanding, requirements, terms and conditions, and solicitation documents for advisory and assistance services, IT, and support services.
• Experience in building post award vendor management program and IT contract status tracking
• Has the ability to perform cost/price analysis of simple and complex proposals and possesses the knowledge of and experience with various contract types, to include but not limited Indefinite Quantity contracts, ordering under Federal Supply Schedules and Government-wide Acquisition Contracts, Cost Reimbursable Contracts, Time and Materials, Labor Hour and Fixed Price Contracts
• Understand end to end Solution (or System) Delivery Life Cycle (SDLC)
• Must apply strong verbal and written communication skills
• Strong presentation skills
• Strong problem-solving skills
• Ability to partner and collaborate effectively
• Ability to work on a complex IT Governance environment supporting day to day activities

PREFERRED SKILLS:

• Professional acquisition certification such as FAC-C or DAWIA Level III certification

EDUCATION:

• Bachelor's degree with at least 24 semester hours in the following course of study: accounting, law, business finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organizational management

Proof of COVID-19 vaccination is a job requirement. Reasonable accommodations may be available for those not vaccinated due to health reasons or sincerely held religious beliefs.

TCG does not discriminate on the basis of race, sex, color, religion, national origin, age, disability, caste, or veteran status.

Our B Corp mission is reflected in our benefits, including offerings like health care, 401K, parental leave, adoption assistance, financial planning services, student loan repayment assistance, and training budget, among others. There's more, see for yourself.

TCG is recognized for treating employees well, in fact, in 2022 The Washington Post named TCG as a "Top Workplace" for the 8th straight year, and Fortune magazine named TCG on their best workplace lists for the sixth year in a row, based on how our employees feel about the company, the benefits TCG offers, and the work/life balance that our staff are able to achieve. And our CEO was ranked best, by virtue of TCG employees' votes, among all midsize companies in the Washington Post Top Workplace survey.

Try us ... we'll make you happy.

Internal title/grade: Project Analyst, Grade 7