Job details

Unit Secretary

Nuvance Health has a network of convenient hospital and outpatient locations — Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York — plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care. Non-acute care is offered through various affiliates,

Job Summary:

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the director and the department. Participates in the department's and organization’s performance improvement activities.

Duties:

Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
Demonstrates the ability to be flexible and organized during stressful situations.
Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
Maintains an organized, efficient filing system. Debrides files according to established department and hospital guidelines.
Records, prepares and distributes meeting minutes.
Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
Interacts professionally with all visitors, within the department/office and with other departments.
Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports.
Accepts other duties as assigned.

Regulatory Requirements:

High school graduate or equivalent.
Previous knowledge of medical terminology required ( great role for a care technician looking to step away from direct patient care )
Must be able to use office software's such as Microsoft, Word, Excel
Must be an organized multi tasker with strong written and verbal skills

Position Summary:

Location: Sharon Hospital
Work Type: Part Time
Standard Hours: 8 hr shifts
Work Schedule: Day/Eve 8
Work Shift: 7- 3:30pm or 3 -11:30pm
Department: Psych
Salary Range: $17- 25/hr based on years of creditable experience

EOE, including disability/vets.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.

Average salary estimate

$43720 / YEARLY (est.)

min

max

$35440K

$52000K

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What You Should Know About Unit Secretary, Sharon Hospital

Nuvance Health is actively seeking a dedicated Unit Secretary to join our team at Sharon Hospital. In this essential role, you'll perform a variety of administrative, secretarial, and clerical duties that help keep our department organized and running smoothly. As a Unit Secretary, you'll be the welcoming face of our office, greeting visitors and directing them appropriately, ensuring a seamless communication flow within the team. Your ability to remain flexible and organized during high-pressure situations will be invaluable. You will manage phone calls with professionalism, screen calls, take clear messages, and distribute incoming mail effectively. Your attention to detail will shine as you maintain an efficient filing system and prepare meeting minutes. You'll also play a key role in our performance improvement initiatives and assist with supply management. To thrive here, solid knowledge of medical terminology and proficiency in office software like Microsoft Word and Excel are essential. This part-time position offers 8-hour shifts either during the day or evening, with a salary range of $17-25 per hour based on your experience. If you're someone who enjoys multi-tasking and contributing positively to a healthcare environment, we'd love to hear from you. Join Nuvance Health and make a difference in our patients' lives today!

Frequently Asked Questions (FAQs) for Unit Secretary Role at Sharon Hospital

What are the responsibilities of a Unit Secretary at Nuvance Health?

As a Unit Secretary, you will also be responsible for sorting and distributing mail, ordering supplies, and transcribing documents as required. Your role is pivotal in ensuring effective communication and organization within the department.