Job details

Office Coordinator - 1O1K061

Snipebridge, a strategic talent solutions company specializing in connecting exceptional talent to great career opportunities in the Architecture & Planning industry, is seeking an Office Coordinator.

Our client is an award winning design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people and that inspiring surroundings positively affect people’s lives. The firm’s work can be found across the globe with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

POSITION SUMMARY

The Office Coordinator provides general administrative and office operations support for a variety of departments and teams at the firm's Chicago office. To succeed in this role, you should possess excellent organizational and communication skills, meticulous attention to detail, a confident, proactive, client-centric, adaptable attitude, and a strong dedication to collaboration. This role will collaborate with internal teams to deliver exceptional results within specified deadlines and provide support to management in carrying out assigned administrative duties.

Primary Responsibilities:

Office & Administrative Support:

Process incoming and outgoing mail, correspondence, deliveries, and courier services
Maintain clean and clutter-free common spaces in the office, including kitchen, conference rooms, and bathrooms, including light cleaning and dishes on a regular schedule.
Monitor kitchen, bathroom, and office supply inventory levels and reorder as needed
Set up conference rooms for virtual/zoom meetings
Perform basic service on printers (i.e., change toners and load paper)
Maintains library/materials library as needed
Prepare new hire workstations by ensuring cleanliness and setup for the first day
Coordinate catering services for meetings, office meals, snacks, and beverages, ensuring timely delivery and accuracy of orders

Reception Duties:

Answer multi-line phone and manage incoming calls; answer calls from the front door directory for visitors
Welcome/greet visitors, and provide general office support
Maintaining a professional and welcoming reception area.

Event Planning:

Order, set-up and coordinate food and beverages for office and client meetings
Coordinate ad-hoc, weekly, monthly, and semiannual company events in collaboration with internal and external stakeholders

Vendor Management:

Liaison with building management for office facilities issues related to building maintenance and deliveries.
Liaison with janitorial services company for office cleaning and trash removal
Coordinate maintenance for office equipment and appliances

Education/Skills/Experience:

Minimum 2 years of general office support experience or other relevant experience
Experience in event planning and coordination
Strong organizational skills and attention to detail
Ability to work independently with minimal instruction and as part of a team
Ability to effectively manage time and competing demands
Strong interpersonal skills, including the ability to effectively communicate with all levels of internal and external vendors and clients

At the time of posting this job, the hiring range for this position in Chicago is between $22 and $24 hourly. Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.

Average salary estimate

$47840 / YEARLY (est.)

min

max

$45760K

$49920K

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What You Should Know About Office Coordinator - 1O1K061, SNIPEBRIDGE

Are you a master of organization, looking for a dynamic role where every day is different? Join Snipebridge as an Office Coordinator! Based in a renowned design practice that believes in the power of inspiring spaces, you will be playing a crucial part in their Chicago office. With a focus on architecture and planning, this firm creates buildings that harmonize nature, culture, and people. As the Office Coordinator, your day-to-day will involve providing top-notch administrative support across various teams. You’ll be the go-to person for managing mail, maintaining a clean office environment, and ensuring supplies are stocked. Plus, you’ll be the friendly face welcoming visitors and answering calls! From coordinating meetings to planning company events, your role will require excellent time-management skills and a proactive approach. This is an exciting opportunity to collaborate with internal teams and contribute to the firm’s creative endeavors. If you thrive in a busy environment and possess strong communication skills, apply today! Your chance to support fantastic projects in the architecture and planning industry is just around the corner.

Frequently Asked Questions (FAQs) for Office Coordinator - 1O1K061 Role at SNIPEBRIDGE

What responsibilities does the Office Coordinator at Snipebridge have?

The Office Coordinator at Snipebridge is responsible for various administrative and operational duties. This includes processing incoming and outgoing correspondence, maintaining clean office spaces, managing supply inventories, and setting up conference rooms for meetings. You’ll also need to coordinate catering services and assist during events, as well as serve as a liaison for vendor management to ensure the office runs smoothly.