Law Firm Office Manager/Supervisor

CCG Talent Management is not only a business solutions company but a company that believes success starts with the individual. CCG Business Solutions has been consulting and providing talent placement services since 2007. Our team understands the principles of connecting purpose to business.  We are currently recruiting for a  Law Firm Office Manager/Supervisor

The Administrative Supervisor, under the direction of the Senior Administrative Manager, oversees the day-to-day operations of the assigned office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions for the San Francisco, Palo Alto, Orange County, and San Diego offices;
• Manage the workflow, resources and priorities in assigned functions;
• Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Office Services, Records, Facilities and/or Reception;
• Execute the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
• Plan and execute office events;
• Participate in the hiring and onboarding process for administrative staff including the interview process;
• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
• Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
• Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
• Assist with related events/activities, as needed;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;
• Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
• Fundamental knowledge of records management, preferably in a legal environment;
• Fundamental knowledge of facilities procedures and best practices;
• Fundamental knowledge of reception procedures and best practices; and
• Fundamental knowledge of office management and procedures (preferred).

Qualifications:

• Bachelor’s degree (preferred);
• At least 4 years of supervisory experience (preferred); and
• Must have supervisory experience managing secretaries (required)
• At least 6 years of experience in a legal environment (required).

Salary  $88,000 – $125,000 / yr

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Voluntary 401k Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO program
• Family Support including Pediatric Mental Health and Parental Support, Paid Parental Leave, Fertility Benefits, and Breast Milk Shipping
• Back-up Child Care, Elder Care, and Tutoring
• Wellness Programs (Employee Assistance Program, Mental Health, and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation Allowance and Commuter Benefits
• International Travel Insurance
• Auto/Home/Legal Insurance
• Pet Insurance
• Employee discounts
• And more!