Office Coordinator (Part-time)

Office Coordinator (Part-time)

North Bethesda, Maryland, United States

Part-Time, Non-Exempt| minimum 20-25 hrs. per week

About Sunwater Capital:

Join Sunwater Capital, a vibrant private equity firm based in Washington, D.C. We are looking for an Office Coordinator to provide crucial administrative and office management support across our diverse portfolio. This part-time role offers flexible hours (20-25 hours/week), making it perfect for those seeking to balance work and personal commitments.

Role Overview:

We seek a candidate with proven experience in office management who can support multiple executives simultaneously. The ideal individual is adept at multitasking and possesses excellent time management skills to ensure smooth daily operations.

Salary

The hourly rate for this position ranges from $28.00 to $30.00, based on experience.

• Administrative Support: Manage daily office operations, including phone management, email correspondence, and general support for staff and management. Receive and distribute mail, maintain records, order supplies, and perform basic bookkeeping.

• Office Equipment Maintenance: Coordinate the upkeep of office equipment and management of conference rooms.

• Front Desk Coverage: Occasionally greet guests and accept deliveries at the front desk as needed. Welcome visitors and conduct office tours.

• Scheduling: Coordinate meetings, appointments, and travel arrangements, ensuring stakeholders are informed and prepared. Facilitate scheduling needs across the Executive team and HR managing calendars and communicating changes to all parties.

• HR Support: Assist the Human Resources department with administrative tasks, including scheduling candidates and aiding in employee onboarding and offboarding processes.

• Office Management: Monitor office supply inventory, maintain equipment, and optimize office space for productivity.

• Communication: Act as the primary point of contact for internal and external inquiries, fostering positive relationships with clients, vendors, and team members.

• Documentation: Prepare and maintain organized documents, reports, and presentations. Create weekly team meeting slide decks and facilitate their presentation.

• Event Coordination: Assist in planning company events, meetings, and team-building activities, ensuring all logistics are managed efficiently. Manage vendors for events. Coordinate special team events, functions, and public gatherings.

• Process Improvement: Identify and recommend enhancements to office processes and procedures to boost productivity.

• Relationship Management: Maintain communication with contacts and prepare thank-you notes, birthday greetings, and holiday messages.  Assist in maintaining memberships in relevant organizations.

• Travel Arrangements: Organize business and personal travel for Founding Partners and manage executives’ expenses.

• Minimum of 3 years of experience as an Office Assistant or in a similar Administrative role.
• Excellent written and verbal communication 
• Proven track record in coordinating public and private events and managing vendors.
• Excellent written and verbal communication skills.
• Bachelor’s degree in English or a relevant field.

• Ability to work onsite at the North Bethesda office.
• Must be able to lift up to 15 pounds as needed.