Business Administrator II

Agency

Department

A Glimpse of the Job

The Business Administrator II, under direction of the Assistant Dean for Business Services, is responsible for all accounting functions within the department of Educational Administration and Human Resource Development. These responsibilities include providing managerial expertise for departmental operations and advising on financial, budgetary, and accounting matters to departmental leadership and the college. Collects and reports on budgetary and expense data necessary to enhance decision-making. Manages fiscal planning activities for the department. Responsible for overseeing departmental business operations and employees.

Essential Duties/Tasks:

Financial Administration

• Administers all financial activity in the department.

• Serve as approver of vouchers & requisitions.

• Serve as primary contact for department head on all financial matters. 

• Prepare and maintain operating budgets. 

• Provides advice to the department head and program chairs regarding fiscal operations. 

• Provides guidance on university rules and regulations to ensure fiscal compliance. 

• Creates and provides annual budgets for program chairs. 

• Prepares complex monthly and annual financial reports.

• Develops complex financial and statistical analysis and summaries.

• Audits unit business procedures and practices.

• Serves as financial liaison to the Assistant Dean for Business Services and provides quarterly financial statements, reports, and strategic initiatives to the Assistant Dean for Business Services

• Implements and audits business procedures and trains staff, faculty, students, and administrators on new and existing financial procedures

• Serve as Financial manager for departmental symposiums and events.

Fiscal Compliance and Year-End

• Administers fiscal activities, including year-end closing activities, regular budget updates and purchasing activities.

• Resolves operational and procedural financial problems.

• Serves as Liaison to other campus partners, including FMO, Purchasing, and the TAM Foundation.

Supervision

• Supervises, trains, and mentors Business Coordinator and student worker(s).

Scholarships and Texas A&M Foundation Administration

•  Manage and oversee TAMF accounting for departmental gifts and scholarship accounts. Oversees compliance with EAHR donor agreements.

• Administers departmental scholarships.

• Responsible for student tuition administration for the department.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Eight years of related experience in business or accounting operations.

• Experience with FAMIS, AggieBuy, Emburse Expense, Maestro, Compass, Flywire, Workday, Business Objects, Laserfiche.

• Supervisory experience.

Knowledge, Skills, and Abilities

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multi-task and work cooperatively with others.

Other Requirements and Factors

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance and Educational Release time  for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.