Purchase Ledger Assistant

As a Purchase Ledger Assistant at JDP, your primary responsibilities include processing a large volume of invoices, ensuring that purchases are accurately recorded and authorized, and managing supplier accounts to guarantee timely payments. You will also handle inter-company account controls and keep track of overhead costs, including VAT. This role requires strong attention to detail and excellent organizational skills.

To qualify for the Purchase Ledger Assistant position at JDP, candidates should have previous experience in a similar role. Proficiency in Excel is essential, and candidates should possess a professional telephone manner for dealing with suppliers and colleagues. While not mandatory, familiarity with SAP Business One would be advantageous and is looked upon favorably.

At JDP, the work environment for a Purchase Ledger Assistant is fast-paced and collaborative. Initially, the position is office-based, but there are opportunities for hybrid home working after a successful probation period. The company encourages teamwork and fosters a supportive culture, making it an ideal place for individuals who thrive in a dynamic setting.

As a Purchase Ledger Assistant at JDP, you'll enjoy competitive salary, a contributory pension scheme, and staff discounts. The company emphasizes employee wellbeing and seeks to ensure that all staff members have a rewarding work-life balance.

JDP is committed to supporting career development for its employees. As a Purchase Ledger Assistant, you will receive training and development opportunities to enhance your skills and advance your career within the company. JDP values growth and provides a nurturing environment for professional development.

When answering this question, be specific about your past roles involving invoice processing. Highlight the volume you managed, the systems you used (mentioning any familiarity with SAP Business One), and how you ensured accuracy and timeliness in your work.

Discuss your strategies for maintaining accuracy, such as double-checking entries, organizing documentation, or using checklists. Mention your attention to detail and experiences resolving discrepancies promptly.

Be prepared to talk about your familiarity with tools like Excel, accounting software, or ERP systems. Explain how you've utilized these tools to create reports, manage invoices, and maintain records effectively.

Share examples of how you've successfully managed high workloads in previous roles. Emphasize your organizational skills and any methods you use to prioritize tasks to ensure time-sensitive invoices are processed without delay.

Outline your communication techniques and methods for troubleshooting supplier inquiries. Highlight your professionalism, the importance of maintaining relationships, and timely follow-up practices.

Prepare a specific example that highlights a challenge related to invoice processing or supplier management. Discuss the situation, the actions you took to address it, and the positive outcome that followed.

Discuss your previous experience with tracking expenses, how you record overhead costs, and your approach to ensuring compliance with VAT regulations. Mention any software or methods you've used to manage these financial tasks.

Share your enthusiasm for JDP as a company and how the Purchase Ledger Assistant role aligns with your career goals. Emphasize your interest in their commitment to quality service and community among coworkers.

Explain your approach to prioritization, how you assess urgency levels of tasks, and any tools or techniques you use to manage your workload effectively without compromising quality.

Discuss the importance of collaboration among departments in finance and accounting and how a team's cohesiveness can enhance overall efficiency. Share your previous experiences working with a team to highlight your teamwork skills.