Sr. Administrative Assistant

As a Sr. Administrative Assistant at the City of Fort Worth, the primary responsibilities include managing administrative activities such as contract development, compliance monitoring, procurement, and budget management specifically for the Transportation Public Works department. This role will require close collaboration with legal teams and oversight of purchasing procedures while supervising other staff. Strong attention to detail and a knack for managing multiple tasks are key!

To be considered for the Sr. Administrative Assistant role with Transportation Public Works, applicants should have a Bachelor’s degree in public administration, business administration, or a related field. Additionally, at least three years of progressively responsible administrative experience and one year of supervisory experience is preferred. Knowledge of governmental budgeting and proficiency with Microsoft Office Suite, especially Excel, is essential for success in this role.

Important skills for a Sr. Administrative Assistant in Fort Worth's Transportation Public Works include strong organizational abilities, proficiency in administrative and fiscal management tasks, proficiency with accounting software, and a solid understanding of governmental procurement regulations. The position will also require excellent communication skills to liaise with various teams and ensure smooth operations.

As a Sr. Administrative Assistant at the City of Fort Worth, you'll enjoy a robust benefits package that includes 11 paid holidays, medical, dental, vision coverage, paid time off, a pension plan, and ample opportunities for professional development. It's a fantastic way to support your career growth while ensuring your well-being!

The work schedule for the Sr. Administrative Assistant position at the City of Fort Worth is typically Monday through Friday from 8 AM to 5 PM, with occasional weekend work as needed. This set schedule allows for a healthy work-life balance while providing the opportunity to make a meaningful impact in the community.

In responding to this question, aim to detail your experience with contract management, including specific examples of the types of contracts you've handled and your role in ensuring compliance. Highlight your attention to detail and your ability to communicate effectively with various stakeholders.

To answer this question, discuss how you prioritize tasks based on urgency and importance. Provide examples of tools or methods you use, such as to-do lists, digital task managers, or time-blocking techniques, that help you stay organized and effective.

In your response, focus on your knowledge of procurement policies and how you implement checks and balances to ensure compliance. You might mention how you routinely review processes, conduct audits, or communicate with other departments.

Use a specific example that demonstrates your analytical skills and attention to detail. Explain how you identified the discrepancy, the steps you took to investigate it, and what corrective actions you implemented. Ensure to highlight your problem-solving skills.

Take this opportunity to reflect on the multi-faceted nature of the role. Discuss a specific challenge you've faced in the past and how you addressed it, whether through effective communication, organizational skills, or utilizing resources.

When answering this question, mention specific resources such as industry blogs, webinars, or professional organizations as well as your commitment to continuous learning. Highlight any relevant certifications or training you've pursued.

In your response, provide a concrete example of a process you streamlined or enhanced. Discuss the steps you took to implement the improvement, the results achieved, and how it benefited your team or department.

To answer this question, describe your approach to conflict resolution. You might discuss how you encourage open communication and understanding or provide an example where you successfully mediated a conflict.

Be prepared to share your experience with relevant software tools such as Microsoft Office Suite, particularly Excel for financial tasks, as well as any experience with ERP or budgeting software like PeopleSoft Financials or Questica. Mention how you have utilized these tools effectively in past roles.

This is your chance to express your enthusiasm for the role and alignment with the city’s values. Discuss your passion for public service, your admiration for the city's commitment to diversity and community engagement, and how your skills can contribute positively to Transportation Public Works.