Sr. Contract Compliance Specialist - job 1 of 2

As a Sr. Contract Compliance Specialist at the City of Fort Worth, your primary responsibilities include overseeing contract compliance and performance, conducting routine monitoring of program contracts, working closely with the Legal department to develop standardized agreements, and handling contract renewals and amendments. You’ll also be responsible for reviewing and creating requisitions, issuing purchase orders, and serving as backup for other positions in the department.

To qualify for the Sr. Contract Compliance Specialist position with the City of Fort Worth, candidates must possess a bachelor’s degree in Business Management, Public Administration, or a related field. Additionally, three years of relevant experience in contract drafting, negotiation, and purchasing strategies are required. A valid driver’s license is also necessary, and while not mandatory, knowledge of finance and accounting principles and experience monitoring contract compliance would be advantageous.

The City of Fort Worth offers a robust benefits package for the Sr. Contract Compliance Specialist position, which includes 11 paid holidays, comprehensive medical, dental, and vision insurance, generous paid time off, and a pension plan. Employees will also have access to professional development opportunities to further their career growth, making it an attractive employment option.

Yes, prior experience working in a high-paced environment is important for the Sr. Contract Compliance Specialist role at the City of Fort Worth. The position involves managing multiple tasks with competing deadlines, which requires strong organizational and time-management skills to succeed in ensuring contract compliance and supporting the department's operations effectively.

The Sr. Contract Compliance Specialist at the City of Fort Worth will work a full-time schedule, typically from Monday to Friday. This schedule allows for consistent engagement with the department's activities and responsibilities while providing a work-life balance for employees.

To ensure compliance with contract terms, I focus on establishing clear communication channels with all stakeholders and regularly reviewing the contract to understand obligations and deadlines. I implement tracking systems to monitor performance and maintain documentation that highlights compliance metrics. This proactive approach allows me to address any issues promptly and effectively.

Certainly! In my previous roles, I drafted various types of contracts, ensuring clarity and legal soundness while aligning with organizational objectives. During negotiations, I prioritized building relationships and collaborative dialogue, which helped us reach favorable agreements while safeguarding our interests and complying with regulations.

To manage competing deadlines, I prioritize tasks based on urgency and importance, utilizing tools like task lists and digital calendars. I also communicate transparently with my team and stakeholders, adjusting timelines as needed and seeking assistance when appropriate to ensure all projects proceed smoothly.

In one instance, we encountered a compliance issue where a vendor was not meeting performance expectations. I conducted a thorough review of the contract and arranged a meeting with the vendor to discuss the concerns. By fostering an open dialogue, we identified the root causes and tailored a remediation plan that helped realign their performance with our contract terms.

Attention to detail is crucial in contract compliance as even minor errors can lead to significant issues. I always double-check contract language, deadlines, and compliance metrics to ensure everything is followed precisely. This diligence prevents misunderstandings and maintains the integrity of the contractual relationship.

If a contract is nearing expiration, I would initiate a review process well in advance to evaluate performance and address any outstanding issues. I would collaborate with relevant stakeholders to discuss renewal or modification options, ensuring that we leverage the opportunity to negotiate better terms or adjust our needs based on current circumstances.

I typically use a combination of contract management software and spreadsheets to track contracts, deadlines, and compliance metrics. These tools help me keep all relevant information organized and readily accessible, making it easier to manage the lifecycle of contracts efficiently.

Building relationships with vendors is about establishing trust and open communication. I make a point to engage with them regularly, recognizing their contributions, addressing any issues collaboratively, and maintaining transparency throughout the contractual relationship. This approach fosters mutual understanding and cooperation.

Upon identifying a compliance issue, I first analyze the situation thoroughly to understand the extent of the problem. I then communicate with the relevant parties involved to gather more context. Following this, I initiate corrective actions, document the issue, and ensure that preventive measures are implemented to avoid future occurrences.

To stay updated on contractual laws and compliance regulations, I engage in continuous learning through professional development opportunities, attend relevant workshops, and read industry publications. Networking with other professionals in the field also provides valuable insights into best practices and regulatory changes.