Executive Talent Acquisition Specialist

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You can review the additional job description section on postings for documents that may be required.• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.Job TitleExecutive Talent Acquisition SpecialistDepartmentHuman Resources | Talent AcquisitionWhen individuals join the Ohio State Office of Human Resources, they become integral members of one of America's most comprehensive universities and one of Ohio's largest employers. Moreover, they join an exceptional team of professionals dedicated to delivering proactive executive Human Resources services and solutions. Our commitment is not only to establish policies and controls but to foster an environment that cultivates pride, innovation, and accountability. We actively engage faculty and staff, encouraging a collective focus on the core mission of The Ohio State University.Within the Office of Human Resources, we encompass a wide range of responsibilities, from formulating human resources policies and controls to collaborating with clients for effective solutions. We execute human resources operations, interpret HR-related reports, and contribute to strategic decisions that shape the university's future. Our project management efforts support the successful execution of executive searches and to form leadership teams at the top levels.Specifically, the Executive Talent Acquisition team epitomizes collaboration, support, and a solution-oriented approach. The team thrives on strong relationship-building skills, effective communication, and a deep understanding of our mission and the Shared Values that define The Ohio State University. Success for the team is not just about filling roles but about aligning with the university's vision and contributing to its overall excellence.Reporting directly to the Director of Talent Acquisition of Executive Recruitment, the Executive Talent Acquisition Specialist serves as a member of the Executive Talent Acquisition team within the Office of Human Resources.The role of Executive Talent Acquisition Specialist is a key member of the team and responsible for fostering the growth and development of the Executive Talent team. The role focuses on cultivating an effective and dynamic partnership that aligns seamlessly with the mission, vision, and shared values of the university. This individual is responsible for providing comprehensive recruiting support for the Director of Talent Acquisition and the Executive Talent Acquisition team with a sharp focus on executive recruitment; contributing to a best-in-class candidate experience for executive-level searches; communicating and collaborating with a wide variety of internal and external stakeholders; and facilitating a highly organized and thorough search process with special attention to building strong relationships and logistics.Key ResponsibilitiesResponsibilities of this role include:• (40%) This individual is responsible for providing comprehensive recruiting support for the Executive Talent Acquisition team with a sharp focus on executive recruitment through excellent project management skills. A major component of this position includes providing premium service while arranging interview logistics, such as travel coordination, calendaring, and itinerary/agenda creation.• (25%) The candidate must have a strong executive presence. This position is responsible for candidate care, including assisting candidates throughout the recruitment process. This position interacts with and coordinates logistics for executive-level candidates (generally, AVP roles and above, including Deans) and serves as the liaison with search firm consultants to ensure proper communication with candidates. This role serves as the on-campus point of contact for candidates visiting Columbus; ensures itineraries are accurate and that all parties are aware of applicable logistics and have all necessary materials; and gathers feedback documentation from interviewers to share with the hiring manager(s).• (20%) Excellent communication skills both written and verbal.This individual communicates and collaborates with a wide variety of university members both inside and outside of Talent Acquisition including Board of Trustee members, Office of the President, Office of the Provost, senior leaders, faculty, staff, as well as internal and external candidates.• (10%) The Executive Talent Acquisition Specialist is expected to have excellent follow-through and the ability to readily adapt to different priorities and people. This position will apply strong communication and customer service skills with a white glove service-oriented mindset. Ultimately, this individual will be proactive, resourceful, and detail-oriented and act with a high degree of professionalism and confidentiality. This position performs daily activities such as correspondence to various audiences, administrative support, team meeting coordination, and miscellaneous duties, along with various departmental responsibilities including facilitating team retreats and events, creating/ordering executive candidate gift items, and providing additional support to the department.• (5%) This position is the primary coordinator for additional searches, as necessary; responsible for internal and external communications and partnering with others to ensure a positive candidate experience both traveling to campus and while visiting campus; responsible for Board of Trustees material for current executive searches; responsible for reconciling the department credit card transactions for the team and processing reimbursements for candidates; expected to provide event planning and social media support as the department determines new marketing strategies and initiatives and ensure appropriate technology is in place.RequiredRequired Education and Experience• Bachelor’s degree, or an equivalent combination of education and experience• Four years of relevant experienceDesired• Four to eight years of relevant experience preferred, including managing calendars and itinerary and/or agenda creation• Experience with Ohio State travel systems• Experience with an applicant tracking system and Workday• Experience with social media tools• Experience conducting phone screens, interviews, and reference checks• Microsoft Office Suite• Experience coordinating travel and logistics• Experience building relationships with a workforce with a broad range of backgrounds and perspective• Excellent customer service and communication skills• Ability to multi-task and prioritize, strong follow-through skillsThe Ohio State UniversityFounded in 1870 as a land-grant university, The Ohio State University is one of the nation’s finest higher education institutions, with annual research expenditures of over $1 billion. Ohio State’s Columbus campus sits within the nation’s 14th largest city, which has been recognized not only as the fastest-growing city in the Midwest but also as an emerging hub for high-tech companies and a center for education, healthcare, and the arts. Approximately 6,500 students attend Ohio State’s regional campuses in Lima, Mansfield, Marion, and Newark, and the Agricultural Technical Institute co-located with the Ohio Agricultural Research and Development Center in Wooster. In addition to its regional importance, Ohio State has a national and global impact. Many graduates remain in Ohio, but alumni are found throughout the world. The Ohio State University boasts 550,000 living alumni, and its endowment stands at $5.2 billion.  The university has an astonishing intellectual range with 15 academic colleges and a wealth of disciplines. All the colleges are on the Columbus campus, which opens the possibility of working across units. The institution has enormous ambition; through its strategic planning efforts, Ohio State aspires to be the absolute model of a 21st-century land-grant university, enabling people from ordinary backgrounds to achieve the extraordinary. At Ohio State, students are exposed to a vast array of ideas, experiences, and cultures; inclusive excellence is a central tenet of the institution. Additional InformationLocation:Gateway C (0863)Position TypeRegularScheduled Hours40ShiftFirst ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.The Ohio State University is an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.Applicants are encouraged to complete and submit the Equal Employment Identification form.