Payroll Specialist

Job Title: Payroll Specialist

Location: Fort Worth

Department: Human Resources

Reports To: Human Resources Manager

Position Summary:

The Payroll Specialist is responsible for managing and executing all aspects of the payroll process to ensure accurate and timely payments to employees. This role requires meticulous attention to detail, exceptional organizational skills, and a deep understanding of payroll policies, tax regulations, and labor laws. The Payroll Specialist will collaborate with HR, Finance, and management to maintain payroll accuracy, confidentiality, and compliance with federal, state, and local laws.

Key Responsibilities:

Administer end-to-end payroll processing for all employees, ensuring accuracy and timeliness.
Validate timesheets, calculate wages, deductions, overtime, and bonuses, and ensure proper documentation for all payroll changes.
Prepare and maintain payroll records, including data entry, payroll journals, and payroll register reports.

· Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. Monitor and apply changes to payroll practices based on new regulations, tax laws, and company policies by staying informed of industry trends.

Prepare, review, and submit required payroll tax forms and filings, including W-2s, 1095’s and other year-end documents.
Address payroll-related inquiries from employee. Serve as a resource for employees on payroll issues, including policy questions, adjustments, and resolutions for discrepancies.
Support employee onboarding and offboarding by ensuring smooth payroll transitions and final payments.
Maintain employee records for each employee, ensuring confidentiality and compliance with retention policies.
Generate and distribute reports to HR, finance, and management teams on payroll expenses, taxes, benefits deductions, and other payroll metrics.
Reconcile payroll accounts and assist in audits by preparing documentation and answering auditor inquiries.
Identify and implement opportunities for streamlining payroll processes and improving efficiency.
Work with HRIS and payroll software vendors to optimize system functionalities.
Certified Payroll back-up. Collect, prepare, review and submit all non-certified and certified payroll reports in compliance with contracts.
Other duties as assigned.

Qualifications:

Proven experience (typically 4+ years) in payroll administration or a similar role.
Strong understanding of payroll principles, tax regulations, and labor laws.
Proficiency with payroll software (e.g., ADP, QuickBooks, NetSuite) and Microsoft Office Suite, especially Excel- Pivot Tables, Lookups, IF statements, Absolute References
Excellent analytical skills, attention to detail, and ability to work under tight deadlines.
Strong interpersonal and communication skills for effective interaction with employees and other departments.
Federal Construction Industry Payroll experience is preferred.
Certified Payroll Professional (CPP) certification is a plus.

· Health Insurance

· Dental Insurance

· Vision Insurance

· Life insurance

· Short-Term Disability Insurance

· Long-Term Disability Insurance

Average salary estimate

$67500 / YEARLY (est.)

min

max

$60000K

$75000K

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What You Should Know About Payroll Specialist, TRP Infrastructures

As a Payroll Specialist with our company, you’ll be stepping into a vital role in the Human Resources department, specifically in Fort Worth. Your primary mission? To ensure that every employee gets their paycheck on time and accurately! You'll be managing and executing all payroll processes, which means you'll be validating timesheets, calculating wages, deductions, overtime, and even bonuses. A keen eye for detail is crucial here, as you'll need to maintain impeccable payroll records and prepare documents like W-2s and 1095s during year-end. Collaborating with HR, Finance, and management is a big part of this role, making sure that our payroll practices comply with all relevant federal, state, and local laws. If you're the kind of person who thrives in a fast-paced environment, enjoys tackling challenges, and might even have experience in the federal construction industry, this could be a fantastic fit. Plus, you’ll get exposure to HRIS and payroll software vendors, allowing you to optimize system functionalities for enhanced efficiency. As someone who cares deeply about employee satisfaction, you'll serve as a valuable resource for employees with payroll inquiries while ensuring confidentiality and compliance every step of the way. Join us as a Payroll Specialist and make a significant impact on our team while enjoying benefits like health, dental, vision insurance, and more!

Frequently Asked Questions (FAQs) for Payroll Specialist Role at TRP Infrastructures

What are the key responsibilities of a Payroll Specialist at our company?

A Payroll Specialist at our company is responsible for administering the entire payroll process, including validating timesheets, calculating wages and deductions, ensuring payroll compliance with regulations, and preparing tax forms like W-2s and 1095s. The role also focuses on maintaining accurate payroll records, resolving employee inquiries, aiding onboarding and offboarding processes, and streamlining payroll operations.