Executive Assistant - General Counsel

The Executive Assistant at United Franchise Group is responsible for providing comprehensive legal administrative support to the General Counsel and legal team. This includes managing calendars, organizing meetings, preparing legal documents, and maintaining the filing system, ensuring that all legal needs for UFG's affiliated entities are met efficiently.

United Franchise Group seeks an Executive Assistant with at least an associate's degree or paralegal certificate, or 3-5 years of experience in corporate law or transactions. Experience in franchise law is preferred, along with strong organizational and communication skills to thrive in a fast-paced environment.

The work environment for the Executive Assistant position at United Franchise Group is casual yet professional, allowing for a collaborative spirit among team members. You’ll be working alongside a smart and motivated group of individuals who value fun while maintaining productivity.

At United Franchise Group, we prioritize the growth of our employees through comprehensive training and leadership workshops. As an Executive Assistant, you’ll have numerous opportunities for professional development and the chance to hone your skills within a supportive environment.

The Executive Assistant position at United Franchise Group offers competitive compensation, medical and dental coverage, generous time off, a 401(k) plan with company match, and the opportunity to participate in social gatherings and community philanthropy efforts.

Essential skills for the Executive Assistant role at United Franchise Group include excellent communication skills, organization, attention to detail, and the ability to multitask effectively. A proactive approach and an understanding of legal terminology are also key.

The Executive Assistant position at United Franchise Group is unique in that it not only features traditional administrative support tasks but also involves engaging with legal matters and intellectual property management, providing a dynamic career experience in a globally recognized franchising company.

When answering this question, highlight any specific experiences you've had in preparing, organizing, or filing legal documents. Describe the types of documents you've handled, the processes you followed to ensure compliance with regulations, and any software tools you used to facilitate document management.

To answer effectively, discuss your methods for prioritization, such as using task management tools, setting deadlines, or employing a matrix for urgent vs. important tasks. Provide examples of situations where effective prioritization led to successful outcomes.

Share the strategies you employ for communication, such as regular check-ins, updates via emails, or using collaborative tools. Emphasize the importance of clarity and responsiveness and any specific techniques you've used to enhance team communication.

If you have experience in franchise law, share specific responsibilities you've held that relate to it. If not, draw on similar experiences in corporate law or business transactions, demonstrating how those experiences would allow you to transition seamlessly into the franchise law environment.

Answer by discussing specific practices you follow for confidentiality, such as using secure systems for document storage, limiting access to sensitive information, and following legal and corporate protocols. Examples of previous experiences would strengthen your response.

Use the STAR method (Situation, Task, Action, Result) to frame your answer. Provide a specific example of a challenge you faced, your approach to resolving it, and the positive outcome that resulted from your actions.

Discuss software tools you've used, such as document management systems, calendar apps, and task management platforms. Highlight your proficiency with tools like Microsoft Outlook, Excel, or any legal-specific software, and explain how these tools enhance your productivity and organization.

Describe your time management strategies, such as breaking projects into smaller tasks, using calendars and reminders, and setting realistic expectations. Share real-life examples where your time management skills helped you meet crucial deadlines.

When discussing your motivations, align them with the role itself, such as your passion for supporting others, interest in the legal field, or the satisfaction that comes from helping a team succeed. Mention your enthusiasm for the franchising industry to reinforce your fit for the company.

In your response, talk about your problem-solving approach, such as communicating with relevant parties, reassessing deadlines, or seeking assistance from others. Illustrate your ability to make informed decisions that address the needs of the team and organization.