Project Coordinator

Company Summary

Joining Universal Engineering Sciences (UES) offers you the opportunity to excel at the fastest growing Architecture, Engineering, and Construction (AEC) firm in the country. Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices.

We are a family of companies with revenue of $500M, quickly rising through organic and acquisition growth. We are made up of 6 regions that include nearly 20 companies within those regions: Florida, West, Texas, Mid-Atlantic, Southeast, and Midwest. UES is a family of almost 3,500 team members who operate in 75 locations in 20 states. Our values guide the way we work, make decisions, and treat others, specifically our team members, customers, and the communities where we serve. We STRIVE for safety, teamwork, responsiveness, integrity, value, and excellence.

At UES, you will collaborate with a team that places value in our collective vision, culture of community, and unwavering commitment to excellence. While being encouraged to promote innovative and creative ideas, you will be provided the support to bring those ideas to fruition. As our company continues to grow at a rapid pace, so do the opportunities for our current and future team members to learn and mentor for continued professional and personal development. Additionally, you can count on excellent benefits, a comprehensive PTO plan, uncapped career growth, and the best people in the industry.  You can learn more about our career opportunities here: https://teamues.com/careers/  

Position Summary 

 The Project Coordinator will play a critical administrative role within our office, providing support for project management activities. This includes managing costs for proposals, facilitating effective communication, setting up projects in the ERP system, compiling field reports, handling invoicing, and managing collections. The ideal candidate is detail-oriented, organized, and capable of multi-taking in a fast paced environment.

• Assist in preparing and managing cost estimates for project proposals.
• Collaborate with project managers and engineers to gather necessary data for proposal development.
• Ensure accuracy and completeness of cost information.
• Facilitate effective communication across all levels of the project team.
• Prepare and distribute project-related communications, including meeting agendas, minutes, and status reports.
• Set up and maintain project information in the ERP system.
• Ensure that all project data is accurately entered and updated.
• Generate project-related reports from the ERP system as required.
• Collect and compile field reports from project sites.
• Ensure timely and accurate submission of field reports.
• Assist in analyzing field data to identify trends and issues.
• Prepare and issue invoices for project-related work.
• Track and manage the invoicing process to ensure timely payment.
• Address and resolve any invoicing discrepancies.
• Monitor accounts receivable and follow up on outstanding invoices.
• Communicate with clients to ensure prompt payment.
• Assist in developing strategies to improve collections processes.

• Bachelor’s degree in business administration, Engineering, or a related field is preferred.
• Equivalent work experience will be considered with out degree.
• Minimum of 2-3 years of experience in a project coordination or similar administrative role, preferably within an engineering or construction environment.
• Experience with ERP systems and financial management software is highly desirable.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.

• Problem-Solving: Ability to identify issues and implement effective solutions.
• Time Management: Efficiently manage time and prioritize tasks to meet deadlines.
• Adaptability: Flexibility to adapt to changing priorities and project requirements.
• Customer Focus: Commitment to providing excellent service to internal and external stakeholders.

• This position is primarily office-based with occasional site visits.
• Standard working hours, with some flexibility required to meet project deadlines.

Mission

We are trusted engineering partners enabling the construction community through responsive, expert problem solving.

We strive to be the leading environmental, inspection, testing and engineering firm by ensuring the safety, integrity, and sustainability of our community's land, foundations, and structures from development to redevelopment.

EEOC Statement

UES is committed to embracing diversity, equity, and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. UES is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger!