Chief Administrative Officer for the Climate Institute (Hybrid)

Apply for Job Job ID 73382Location MercedFull/Part Time Full TimeAdd to Favorite Jobs Email this JobHiring RangeThe University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is STEP 1: $28.13- STEP 18: $41.03. The budgeted salary or hourly range that the University reasonably expects to pay for this position is STEP 1: $28.13.Job Closing DateInitial applicant review will begin on or around October 15th, 2024. Posting will remain open until filled.This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010This position is a Hybrid role with a percentage of the time remote and on-site along with a flexible work arrangement, which includes a non-standard work schedule.This position is career contingent upon funding with an expected end date of June 30, 2026.About UC MercedThe University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.About the JobThe Chief Administrative Officer (CAO) for the Climate Institute leverages extensive experience in administrative operations to effectively oversee and coordinate daily activities. Partnering closely with the Office of Research and Economic Development (ORED), the CAO ensures adherence to policies, maintains rigorous internal controls, and upholds accountability and stewardship of campus resources. With a commitment to confidentiality and precision, the CAO applies sound judgment and advanced analytical skills to manage sensitive information. Additionally, the CAO provides critical support in budget, financial management, event coordination, and personnel management.KEY RESPONSIBILITIESBusiness Administration and Operations:Manages all business and administrative support functions including procurement, travel, recharge administration, inventory, space management, website design and event coordination. Interprets and applies UC and campus-wide policies and procedures. Approver for divisional procurement and travel activity. Ensures that departmental accounts are properly monitored, fiscal controls are administered, and timely reporting occurs.Budget and Financial Management:Responsible for generating, modifying, and disseminating financial or other resource reports for analyzing and forecasting for a multi-million dollar budget. Preparation of detailed monthly budget and financial reports for the department, showing the appropriations, expenses to date, balances, and spending trends. Makes recommendations on future spending and identifies long-term resource opportunities.Personnel Management:Responsible for Personnel management and coordination of new academic and staff hires and/or changes in appointment, terminations, and other actions for monthly and bi-weekly paid employees. Coordinates and reviews all documents required to onboard new employees that require the processing of personnel worksheets, job descriptions, job applications, job postings, resumes, etc. Maintains accurate employee records within the department's central repository, contact information and other appointment information. Reviews payroll data on a monthly frequency, reconciles against variances on the ledger, and analyzes data for payroll expense transfers, etc. Verifies available/applicable funding and ensures required signatures are obtained. Monitors the appointment status of permanent and contractual staff, and student employees. Develops and recommends changes to internal procedures for payroll processing.Other duties as assignedQualificationsEDUCATION and EXPERIENCEHigh school diploma and/or equivalent certification/experience/training High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent. (Required)Bachelor's degree from an accredited university in Business Administration, Business Management, Finance, Accounting, or a related area. (Preferred)Five (5) years administrative/clerical work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required. Degree is preferred but may not substitute for the required years of experience. (Required)CRITICAL KNOWLEDGE AND SKILLSAdvanced knowledge of campus policies, practices, and systems in the areas of personnel management, finance, and general operations management for specified areas, including recharge administration, equipment, travel, procurement, risk management planning and website design. (Preferred)Ability to identify, collect, and analyze information from multiple sources for purposes of financial reporting and providing overall guidance.Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting and fund management, and personnel management.Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.Solid knowledge of common University-specific computer application programs. (Preferred)Ability to use discretion and maintain confidentiality. Required Strong skills in short-term planning, analysis, problem-solving, and customer service.Thorough knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees.Background CheckBackground check will be required.Policy StatementHow to Apply:An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.Equal Employment Opportunity:The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.Vaccination Program Policy:As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.Smoke and Tobacco Free Policy:The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.E-Verify:All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.Pay, Benefits & Work Schedule:For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/Employee Referral ProgramThis position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:Step 5 of 7 (on the application) ReferralsHow did you hear about the job? (select) "other"Additional information? (select) "other"Specific Referral Source? (write in) first and last name of referring employeeReferring employee MUST be named on application for eligibility.