Events Manager

Ann Arbor, MI Ann Arbor, MI Full-time Full-time $60,000 - $65,000 a year $60,000 - $65,000 a year 8 days ago 8 days ago 8 days ago Summary The Office of Undergraduate Admissions (OUA) at the University of Michigan is looking for an Events Manager to execute recruitment and departmental activities for OUA and the larger Office of Enrollment Management (OEM) organization. This position will... collaborate with others to carry out in-person and virtual events in alignment with strategic goals. The events manager will also provide general customer service and operations support as requested. The University of Michigan is a premier public research university with over 51,000 students including 32,000 undergraduates, with a strong commitment to diversity, equity, inclusion and affordability. U-M is in high demand having received 93,000 first-year and transfer applications for those interested in joining in the fall of 2023 and traditionally enroll 8,800 new students for fall, winter and spring terms. Reporting to the Provost and Executive Vice President for Academic Affairs, the Office of Enrollment Management (OEM) division provides campus-wide leadership in executing the strategic recruitment, undergraduate admission, enrollment, new student programs, records management and student financial support functions for the university. Responsibilities Execute local, out-of-state and national recruitment activities for the Office of Undergraduate Admissions (OUA). Coordinate in-person and virtual details including location/site selection, catering/food, audio/visual and other technical support, transportation, onsite speakers/entertainment, itinerary management, event set-up and clean-up. Develop and coordinate staff engagement events for OUA such as the annual retreat and holiday party. Lead committees and facilitate events that assist in cultivating a vibrant culture. Collaborate with the Assistant Vice Provost and Executive Director of Undergraduate Admissions, their senior leadership team, and U-M Purchasing on contracts and costs. Carry out events on-time and on-budget. Evaluate event success, assess results and make recommendations to OUA leadership. Document processes and event details to review and reflect future needs. Partner with the OEM Marketing Communications team to publicize events via print, electronic outlets and social media. Maintain positive relationships with speakers, visitors and vendors. Serves as a liaison between various communities and the Office of Undergraduate Admissions. Assist in the planning and execution of the OEM All-Staff Conference, OEM all-staff meetings and special projects as needed. Additional duties: Provide customer service and backup support to the OUA administrative assistant. Assist with processing first-year and transfer applications, including the recalculation of the applicant's GPA. May perform general data entry, document management and clerical functions in accordance with OUA processes and procedures. Required Qualifications Bachelor's degree, plus two years of varied event planning experience. Exceptional event planning experience may be considered in lieu of a bachelor's degree. Ability to execute logistics for all OUA events which includes: alumni events, out of state receptions, on and off campus recruitment events, as well as OUA office events Demonstrated ability to work independently, manage and prioritize multiple projects in a fast-paced environment. Strong organizational skills and attention to detail. Strong written and verbal communication skills, with the ability to communicate professionally and effectively with the public, visitors, faculty, and external units. Proficiency with Microsoft Office Suite and ability to learn new tools. Ability to track event details and expenses, develop budget proposals. Proven vendor negotiation skills. Dedication to customer service, quality, and a collaborative approach to work. Ability to occasionally travel to out of state events, and work evenings and weekends. Desired Qualifications Additional years of related experience. Experience with University of Michigan policies and procedures. Additional Information Benefits at the University of Michigan In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: Generous time off A retirement plan that provides two-for-one matching contributions with immediate vesting Many choices for comprehensive health insurance Life insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses The Office of Enrollment Management requires a hybrid work arrangement of minimally three days on-site and two remote days. Thursdays are required as an on-site work day for all. Flexible work agreements are reviewed each term and subject to change dependent on the business needs throughout the course of employment. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. Job Opening ID 236134 Working Title Events Manager Job Title Meetings/Special Events Mgr Work Location Ann Arbor Campus Ann Arbor, MI Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Exempt Organizational Group Avp Enroll Mgmt Department OUA AVP and Operations Posting Begin/End Date 6/26/2023 - 7/10/2023 Salary $60,000. 00 - $65,000. 00 Career Interest Academic & Student Services Hospitality. Estimated Salary: $20 to $28 per hour based on qualifications