Sr. Accounts Payable Specialist

The Sr. Accounts Payable Specialist at Vixxo is responsible for managing the full cycle Accounts Payable process. This includes receiving, reviewing, and reconciling invoices, processing payments via ACH and credit cards, and maintaining accurate financial records. You will also develop vendor relationships, assist with monthly AP close processes, and continuously seek to improve existing workflows.

To qualify for the Sr. Accounts Payable Specialist position at Vixxo, candidates should hold an Associate Degree in Finance or Accounting with a minimum of five years of relevant experience or ten years in Accounts Payable. High proficiency in Excel is required, and experience with JD Edwards or SAP by Design is preferred.

The Sr. Accounts Payable Specialist at Vixxo utilizes various tools and software including Excel for data management, JD Edwards for financial processes, Concur Solutions for travel and entertainment management, and Microsoft Office suite, especially Outlook and Word, to ensure efficient workflow.

The Sr. Accounts Payable Specialist at Vixxo is encouraged to continuously review current processes and propose improvements for invoice entry, payment processing, and approval workflows. This involves creating and maintaining accurate standard operating procedures that drive efficiency and accuracy in our financial operations.

At Vixxo, the culture is built around accountability, diversity, and teamwork. As a Sr. Accounts Payable Specialist, you’ll find an environment that fosters innovation, growth, and support. We value unique perspectives and encourage collaboration across teams to help meet our ambitious corporate goals.

In my previous roles, I have managed the full cycle Accounts Payable process which includes invoice approval, GL coding, and processing payments. I ensure accuracy by regularly reviewing invoices and collaborating closely with internal teams to confirm details.

I prioritize clear communication and timely correspondence to build strong vendor relationships. I make it a point to address any concerns quickly and ensure any escalated issues are resolved efficiently, fostering trust and ongoing collaboration.

I have extensive experience with Excel, using it for data analysis, creating financial reports, and managing various accounts. Excel is crucial for the role because it allows for accurate invoicing, helps analyze payment trends, and ensures high levels of accuracy in financial reporting.

I regularly review existing workflows and seek feedback from team members. By identifying bottlenecks or inefficiencies, I advocate for solutions such as automation tools or streamlined procedures to enhance productivity within the Accounts Payable team.

In a previous position, there was a significant delay in invoice approvals, affecting payment timelines. I initiated a weekly meeting with the team to address pending approvals and implemented a tracking system that benefitted our processes greatly, drastically reducing approval times.

I carefully review all invoices against our accounting guidelines to ensure compliance before processing. This involves cross-referencing invoices with purchase orders and contracts, and seeking necessary approvals in line with our Delegation of Authority.

The Sr. Accounts Payable Specialist is vital in maintaining financial health by ensuring all expenses are tracked and reconciled accurately. Timely payments enhance vendor relationships and facilitate smooth operations, impacting overall financial efficiency.

I prioritize tasks by urgency and impact, using tools like task lists and calendars to keep track of deadlines. Effective time management and clear communication with my team help me handle multiple responsibilities without sacrificing accuracy.

I have used Concur Solutions for managing travel and entertainment expenses and am comfortable adapting to new technologies. I always approach new systems with curiosity and a willingness to learn, ensuring I stay up to date with best practices.

I am drawn to Vixxo because of its commitment to diversity and innovative corporate culture. I believe my experience aligns well with the responsibilities and goals of the Sr. Accounts Payable Specialist role, and I'm excited about the opportunity to contribute to the team.