Accounts Payable / Accounts Receivable Associate

The primary responsibilities of the Accounts Payable / Accounts Receivable Associate at Vortexa include managing the invoicing and payment processes for both customers and suppliers. You’ll handle tasks such as raising and processing sales invoices, following up on overdue payments, reconciling accounts, and ensuring compliance with financial guidelines. Additionally, you will maintain vendor relationships and prepare reports related to cash flow and accounts performance.

Vortexa requires candidates for the Accounts Payable / Accounts Receivable Associate position to have a Bachelor’s degree in Accounting, Finance, or Business Administration, along with 2 to 3 years of relevant experience in accounts receivables and payables. Proficiency in accounting software, specifically Xero, and excellent communication skills are also necessary to succeed in this role.

Vortexa supports team members in the Accounts Payable / Accounts Receivable role through a flexible working policy that accommodates both remote and in-office arrangements. We foster a collaborative work environment that encourages continuous learning and personal development, as well as offering private health insurance to promote well-being and a global volunteering policy to engage in community outreach efforts.

As an Accounts Payable / Accounts Receivable Associate at Vortexa, you will primarily use Microsoft Excel and Xero accounting software to perform your tasks. Familiarity with these tools is crucial for effectively managing financial records, processing invoices, and reconciling accounts in a dynamic work environment.

At Vortexa, you can expect a vibrant and diverse work culture focused on collaboration, innovation, and personal growth. You’ll be part of a motivated team that values each member’s contribution, and you’ll have the opportunity to engage in regular staff events and community-focused initiatives, creating a positive and engaging workplace atmosphere.

When asked about accounts receivable processes, it’s important to provide specific examples of your past experiences. Discuss how you have managed invoicing, collections, and reconciliations. Mention the tools you used and how you resolved disputes or discrepancies to ensure timely payments.

To answer this question, outline your systematic approach for following up on overdue invoices. Discuss how you prioritize communications, the channels you use (phone, email), and any personal techniques you apply to maintain positive relationships while ensuring timely payments.

To effectively respond, recount a specific instance where you noticed an invoice discrepancy. Explain the steps you took to investigate the issue, communicate with the vendor, and ultimately find a resolution. This showcases your attention to detail and problem-solving skills.

Share your experience developing and following procedures to ensure compliance with credit policies. Highlight the importance of staying updated with company guidelines and how you communicate these policies with clients or team members.

Discuss the reporting tools or software you've used to track AP and AR metrics. Explain how you have utilized reporting to make informed decisions, forecast cash flow, or improve the financial process.

When asked this question, describe your methods for organization and prioritization. You might mention using to-do lists, digital project management tools, or setting clear deadlines to manage multiple tasks effectively while maintaining quality.

Talk about your familiarity with Xero, detailing specific functionalities you’ve worked with, such as invoicing, bank reconciliation, or reporting. Mention how this experience will allow you to seamlessly integrate into the Accounts Payable / Accounts Receivable Associate role at Vortexa.

Use this opportunity to share a specific story where you fostered a strong relationship with a client or vendor, highlighting the importance of clear communication, timely follow-ups, and effective problem resolution.

Discuss your proactive approach in this situation. You might suggest reaching out to the vendor as soon as possible, maintaining open communication to ensure the receipt of the invoice, and preparing alternative plans for addressing the potential late payment.

This is your chance to convey your passion for the role and company. Share what excites you about Vortexa’s mission, culture, or innovative use of technology in the energy industry, and how you believe your skills align with the needs of the team.