Bookkeeper/Office Manager

The Bookkeeper/Office Manager at Wantable is responsible for a variety of tasks that ensure both office administration and financial operations run smoothly. This includes managing office supplies, coordinating maintenance and vendor relationships, and overseeing the financial reconciliation of purchase orders and invoices. Additionally, this role involves managing employee records and supporting HR functions, making it essential for maintaining a cohesive workplace.

To qualify for the Bookkeeper/Office Manager position at Wantable, candidates should have at least three years of experience in office management or bookkeeping, preferably in the fashion, retail, or production industry. Familiarity with accounting software such as Quickbooks and knowledge of the fashion production process is essential, along with a Bachelor's degree in Business Administration, Fashion Management, or a related field being preferred.

While it's not a strict requirement, having prior experience in the fashion, retail, or production industry can be highly beneficial for the Bookkeeper/Office Manager role at Wantable. This experience will enable candidates to understand the specific nuances of these dynamic industries and contribute effectively to the team’s success.

The work environment at Wantable for a Bookkeeper/Office Manager is fast-paced and collaborative. Being in the office at our headquarters in Los Angeles, CA, you'll interact with diverse teams, participate in cross-functional projects, and have the chance to implement your innovative ideas in a supportive atmosphere that values creativity.

Wantable provides a range of benefits to its Bookkeeper/Office Manager, including flexible scheduling, paid parental leave, a 50% discount on merchandise from day one, ample parking, and comprehensive medical, dental, and vision insurance options. Additionally, employees receive paid vacation time and seven paid holidays per year, alongside a 401K plan.

In the role of Bookkeeper/Office Manager, prioritizing tasks effectively is crucial. Start by assessing the urgency and impact of each task, categorizing them into immediate, important, and less-critical categories. Developing a daily or weekly checklist can help maintain focus, and utilizing project management tools can streamline the process. Don’t hesitate to communicate with team members and adjust priorities based on their needs.

When discussing your experience with bookkeeping software in an interview, provide specific examples of the programs you've used. Mention your proficiency with Quickbooks or any other relevant systems, highlighting any significant tasks you've completed. Be prepared to discuss how you've used these tools to manage invoices, track finances, or generate reports to support business decisions.

When faced with discrepancies in financial records, first verify the data in question against original documents. Identify potential causes and communicate with relevant stakeholders to gather additional information. It's essential to maintain meticulous documentation throughout the process. Providing insights into your analytical approach can showcase your problem-solving skills effectively.

To manage an office efficiently, implementing structured systems is key. This can involve establishing clear communication channels, organizing supply inventories, and scheduling regular maintenance checks. Creating a welcoming workplace culture where everyone feels comfortable sharing ideas enhances efficiency. Share a specific instance when you improved office operations to illustrate your strategies.

Ensuring compliance with safety standards and labor laws involves staying informed on current regulations and practices. It’s vital to implement regular training sessions and create a culture of safety among employees. Provide an example of how you've previously navigated safety regulations or successfully managed compliance-related tasks to demonstrate your diligence.

When approaching recruitment, begin with a clear understanding of the role’s requirements and desired skills. Utilize effective sourcing strategies to attract candidates, including leveraging social media and professional networks. In interviews, assess soft skills and cultural fit in addition to technical proficiency. Sharing a success story from a past recruitment process can help demonstrate your approach.

Organizing team meetings and events successfully requires meticulous planning and attention to detail. Start by establishing objectives for the meeting or event, then coordinate logistics such as venue, timing, and materials needed. Communicate clearly with participants and ensure follow-ups post-event to gather feedback. Highlighting a specific event you managed can provide insight into your organization skills.

Managing conflicts among team members requires effective communication and mediation skills. Look for common ground between conflicting parties and facilitate an open dialogue to address issues. Provide examples of methods you've successfully employed to resolve conflicts, ensuring you emphasize the importance of delving into the underlying issues to prevent future conflicts.

Staying organized in a dual role as a Bookkeeper/Office Manager requires a combination of prioritization, time management, and effective tools. Utilize digital calendars, task management applications, and physical organization methods to stay on track. Sharing your personal organization system can give insight into your style and efficacy in managing dual responsibilities.

When asked about motivation in a fast-paced environment, reflect on specific elements that energize you, such as the thrill of multitasking or the satisfaction of meeting tight deadlines. Provide examples from your past experiences where you thrived under pressure, showcasing your resilience and ability to adapt quickly to changing circumstances.