Accounts Payable Specialist

The Accounts Payable Specialist in Austin is responsible for managing the invoicing process, which includes monitoring the accounts payable inbox, entering vendor invoices into the accounting system accurately, and reconciling statements. You'll assist in year-end processing of 1099s and 1099Cs, provide excellent customer service, and develop strong relationships across the organization.

To apply for the Accounts Payable Specialist position in Austin, candidates should have at least a high school diploma or equivalent, with an associate's degree in accounting or finance being a plus. A minimum of 4 years of accounting or accounts payable experience is required, along with proficiency in Microsoft Office and familiarity with Oracle NetSuite and other relevant systems.

Success as an Accounts Payable Specialist in Austin requires strong attention to detail, exceptional time-management abilities, and the capability to handle multiple projects simultaneously. Furthermore, having outstanding verbal and written communication skills, along with a service-minded approach, will set you apart in this role.

As an Accounts Payable Specialist based in Austin, Texas, you will benefit from employer-matched 401(k), medical, dental, and vision insurance. Additionally, basic life and AD&D insurances are also part of the benefits package, allowing you to enjoy peace of mind while focusing on your career.

The Accounts Payable Specialist in Austin plays a crucial role in documenting and maintaining the company's policies and internal controls. You’ll assist in enforcing compliance with these policies, ensuring the integrity of financial transactions, and supporting audits by providing accurate and timely records.

When answering this question, highlight your specific experience with vendor invoices, including the software you used, the typical volume of invoices you managed, and any challenges you faced. This showcases your relevant background and problem-solving skills.

To effectively answer this, discuss the strategies you use for double-checking your work, such as cross-referencing entries with original documents or using software features that minimize errors. This demonstrates your commitment to quality and attention to detail.

In your response, outline your time management techniques, such as prioritizing tasks based on deadlines and urgency, using project management tools, or keeping an organized workflow. Share an example from your past experience to illustrate your point.

Explain your approach to resolving discrepancies, such as communicating effectively with vendors to clarify issues, reviewing transaction histories, and verifying information with different departments. This reflects your problem-solving skills and customer service orientation.

Mention the specific accounting software you have used, like Oracle NetSuite or Concur, and provide details about your proficiency with each. This showcases your technical skills and adaptability to different systems.

Share a relevant example that illustrates how you went above and beyond to assist a vendor or team member, describing the situation, your actions, and the positive outcome. This highlights your commitment to excellent service.

Describe your approach to prioritizing urgent requests, such as reassessing your current tasks, communicating with your team about shifts in priorities, and ensuring that urgent matters are addressed without compromising overall productivity.

Explain your understanding of confidentiality in finance, including best practices for protecting sensitive data like W-9 forms and tax identification info. This shows your professionalism and respect for privacy.

Outline the specific tasks you've handled in previous audits, such as compiling documentation, ensuring compliance with policies, and providing clear communication to the auditors. This demonstrates your experience and thoroughness.

Ensure your answer reflects a positive alignment with the company's values, culture, and the specific aspects of the role that excite you. A personal connection will make your answer resonate more with the interviewers.