Executive Assistant with Asana Proficiency (PH)

As an Executive Assistant with Asana Proficiency, your key responsibilities will include managing complex schedules, coordinating meetings, handling internal and external communications for senior leaders, planning travel arrangements, and providing administrative support to ensure smooth operations. You'll also be participating in leadership meetings and collaborating with other administrative professionals.

To qualify for the Executive Assistant role with Asana Proficiency, you should have at least 3 years of experience supporting C-level executives, a Bachelor's degree or relevant certification, and be proficient in Asana, Google Calendar, and Slack. Additionally, strong organizational skills and excellent English communication skills are essential.

Yes! This is a remote position for the Executive Assistant with Asana Proficiency, allowing you to work from home while supporting our team in Manila. It’s a fantastic opportunity to enjoy flexibility while still being a vital part of our organization.

For the Executive Assistant position, you’ll need to have a computer with at least a 1.8 GHz processor and 4GB RAM, a USB headset with noise cancellation, a webcam, and a stable internet connection with a minimum speed of 25 Mbps for your main service and 10 Mbps for backup.

The Executive Assistant role offers several benefits, including health insurance, performance incentives, opportunities for career growth, a supportive work environment, and training. Additionally, you’ll enjoy a 100% work-from-home setup, personal well-being initiatives, and holiday pay.

In your response, emphasize your organizational skills and use real-life examples to illustrate how you prioritize competing tasks. Mention tools like Asana that you use for task management and how you align your priorities with the leadership's goals.

Share specific examples of how you’ve used Asana in your previous roles. Highlight your ability to create projects, assign tasks, and ensure deadlines are met. This will demonstrate your proficiency and how it benefits team productivity.

A strong candidate would discuss their approach to recognizing conflicts early, consulting with involved parties, and suggesting alternative arrangements. Mention your experience managing complex schedules across time zones and how you ensure the best outcomes.

Explain your methods for clear and concise communication, including tools you've used. Note your experience in drafting emails and using platforms like Slack for timely updates, which are crucial for an Executive Assistant role.

This is a chance to demonstrate your professionalism. Describe a situation where you handled sensitive information carefully, emphasizing your discretion and the importance of confidentiality in the executive environment.

Here, you should detail your organizational systems, such as color-coded calendars and using shared digital tools. Discuss your attention to detail while keeping track of different priorities and appointments for multiple leaders.

Share your experiences coordinating travel plans, outlining how you research the best options, organize itineraries, and handle any last-minute changes. This shows that you’re proactive and detail-oriented.

Discuss your systems for tracking action items, such as using Asana or simple task lists. Explain how you communicate with the team to ensure accountability and progress is reported, extending transparency.

Focus on skills like your adaptability, understanding of leadership needs, or communication abilities. Provide examples of how this strength has positively impacted your previous executive support roles.

Share strategies you employ to remain calm and collected under pressure, such as prioritizing tasks, breaking down workloads, and asking for help when necessary. This will convey your ability to handle the fast-paced nature of the role.