Job details

Work Study Office Assistant

Qualifications: MUST HAVE WORK-STUDY FUNDING FOR THE CURRENT ACADEMIC YEAR. Previous office experience and working knowledge of Microsoft Office are required. Good work ethic, dependability and professional demeanor are a must. Must have excellent organizational and communication skills, be self-motivated and must have excellent customer service skills.

High school diploma or equivalency preferred. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities

1. Receives, greets and directs visitors to appropriate person or office.
2. Answers telephones, providing assistance and directing customers to the correct person or office.
3. Processes and distributes mail.
4. Creates and maintains files.
5. Schedules appointments and arranges for meetings.
6. Answers questions about the organization and associated activities.
7. Assists with word processing, data entry and research.
8. Maintains office equipment; arranges for service calls as needed.
Employee’s will handle confidential information, new student files, room scheduling and extra projects as assigned. Employee will be responsible for a variety of assignments and must work well in a multi-tasking environment. Job will include correspondence with prospective students and University personnel and assisting students and visitors to the department.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Preferences

High school diploma or equivalency preferred. One year full-time customer service experience or equivalency, demonstrated human relations and effective communication skills also preferred. Applicants must demonstrate the potential to perform the essential functions of the job as outlined in the position description

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Have you been awarded and have you accepted a Federal Work-Study Award for the current year? If no, do not submit this application.
- No
- Yes

Have you read and do you agree to follow the work-study information and policy as stated in the Student Work-Study Handbook found on the Financial Aid and Scholarships website? (https://financialaid.utah.edu/types-of-aid/work-study/students/) If no, do not submit this application.
- No
- Yes

Applicant Documents

Required Documents

Cover Letter

Resume

Optional Documents

Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

Open Date

07/19/2023

Requisition Number

PRN13943N

Job Title

UU Student - Other

Working Title

Work Study Office Assistant

Job Grade

FLSA Code

Nonexempt

Patient Sensitive Job Code?

Type

Non Benefited Staff / Student

Temporary?

Yes

Standard Hours per Week

Full Time or Part Time?

Part Time

Shift

Day

Work Schedule Summary

Flexible hours between 9AM and 4:30PM Monday-Friday

Is this a work study job?

VP Area

Academic Affairs

Department

00079 - Theatre Department

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$10- $15

Close Date

By University of Utah

The University of Utah fosters student success by preparing students from diverse backgrounds for lives of impact as leaders and citizens. We generate and share new knowledge, discoveries, and innovations, and we engage local and global communitie...

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FUNDING

Nonprofit

INDUSTRY

Colleges & Universities

TEAM SIZE

10000+

LOCATION

Hybrid, based in Salt Lake City, UT

DATE POSTED