Executive Assistant, Client Operations & Finance

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity - (Remote - USA / CANADA)

As an Executive Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your Executives and managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with where the business is going. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You build strong relationships with multiple stakeholders and have your finger on the pulse of the team. You are a force multiplier to any Executive that you work with. Beyond responding well to specific directions, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing. Above all, you are curious: about tech, operations or Finance at Wrapbook, or about supporting the production industry – or all of the above. You understand that things move at a fast pace and you are excited to be part of a team that is passionate about its mission.

What you’ll do:

• Provide administrative support, including calendar and travel management, expense management to the Executives you support

• Own team meetings, collaborate with the Executives on the agenda and contribute to the success and efficiency of the meetings

• Coordinate team projects, holding owners and contributors accountable for timely deliverables

• Own the department’s operational calendar. Keep track of key due dates and reminders and own the deliverable reminder process  

• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors. 

• Providing hands-on support for the executives including creating presentation templates in Google slides and meeting content in Notion. 

• Assists in the upkeep and maintenance of our centralized Notion team pages. 

• Helps update and centralize Standard Operating Procedures (SOPs) used by the team. 

• Helps coordinate and drive external professional development training sessions and virtual socialization events. 

• Support the business operations team to coordinate our company-wide Monthly Business Review. 

• Consolidates and distribute weekly and monthly reports on metrics with commentary for key leaders to review

• Work on various projects and tasks as needed
  

What you’ll have:

• 5+ years supporting C-Suite Executives

• Excellent verbal and written communication skills

• Extremely organized and proactive

• Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don't have all the answers yet!

• Excellent organizational skills including time management, goal setting, and attention to detail

• Demonstrated ability to build trusting relationships across all levels of an organization
  

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off

• Work from anywhere in Canada and USA

• Health and Dental benefits

• Up to $1500 towards IT set up for your home

• Up to 2% matching RRSP / 401K

• Learning and Development opportunities

• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Apply Now

Have we got your attention? Submit your application today and a member of our Talent team will be in touch with you shortly!

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