Payroll & Stock Administration Lead

The Payroll & Stock Administration Lead at xAI is responsible forPayroll Processing, managing payroll using Rippling, overseeing payroll tax filings, and handling special payroll requests like bonuses and commissions. Additionally, this position includes administering equity compensation plans with Morgan Stanley Shareworks, ensuring every stock option and RSU is managed accurately while staying compliant with legal standards.

Candidates for the Payroll & Stock Administration Lead position at xAI should hold a Bachelor's degree in Business Administration, Human Resources, or Finance, along with over 5 years of payroll administration experience. Familiarity with equity management, especially with Morgan Stanley Shareworks, and understanding of payroll tax and labor laws is essential.

At xAI, compliance is a top priority for the Payroll & Stock Administration Lead. This includes staying updated with changes in payroll laws, filing necessary reports like W-2s and 1099s accurately, and ensuring all equity transactions adhere to legal standards, providing peace of mind for our employees.

In addition to the basic qualifications, preferred skills for the Payroll & Stock Administration Lead at xAI include a CPP certification, experience with Rippling, proficiency in Microsoft Excel, and strong organizational, communication, and interpersonal skills, all vital for managing sensitive payroll and equity information.

Candidates can expect a vibrant workplace culture at xAI as a Payroll & Stock Administration Lead. Emphasizing a flat organizational structure, our environment encourages initiative and active contributions to company goals, fostering a sense of belonging and collaboration as we work together towards excellence.

In your response, focus on specific roles and responsibilities that highlight your expertise in payroll processing. Discuss any systems you've used, such as Rippling, and mention the scope of payroll you've managed. Be sure to include examples of how you've ensured compliance with payroll laws.

When answering this question, share your experience with equity compensation management, particularly with platforms like Morgan Stanley Shareworks. Highlight your familiarity with stock options, RSUs, and any relevant compliance measures you've implemented.

Explain your usual process for staying informed on payroll tax law changes, including any resources or training you've utilized. Mention specific filing requirements and how you've previously handled discrepancies to ensure full compliance.

Describe your problem-solving approach to managing payroll discrepancies. Provide an example of a situation you've faced in the past and how you effectively resolved it, highlighting your attention to detail and your communication skills.

Discuss the technology you've applied in payroll tasks, particularly focusing on Rippling and any other relevant tools. Include your proficiency level and how these tools have streamlined your payroll processes.

Emphasize the importance of discretion in your response. Share the methods you incorporate to safeguard sensitive information, such as following company protocols and utilizing secure systems.

Share a specific example that reflects your customer service skills. Discuss the inquiry, how you handled it, and the positive outcome of your assistance, showcasing your communication and interpersonal capabilities.

Outline your onboarding strategy, focusing on how you ensure new hires are correctly set up in payroll systems. Discuss collaboration with HR and your commitment to making their transition smooth and informative.

In your response, highlight your time management skills. Give examples of how you've effectively prioritized urgent tasks while handling payroll processing, equity administration, and compliance reporting.

Share your perspective on challenges you’ve encountered in payroll and equity management, such as keeping up with legal changes or managing varied employee needs, and discuss how you’ve overcome these challenges to ensure smooth operations.