Project Coordinator

Description

We are seeking a highly organized and self-motivated Project Coordinator to join our team. This position will assist in managing a variety of projects under the guidance of a Principal Investigator. The ideal candidate will possess strong attention to detail, exceptional multitasking abilities, and the capability to thrive in a fast-paced environment. As a key member of our team, you will play a vital role in ensuring the smooth execution of projects, coordinating tasks, tracking progress, and maintaining effective communication. If you are passionate about supporting scientific work and enjoy working in a dynamic setting, we encourage you to apply.

Salary Starting at $56,525, DOE

This position is on-site in Moscow, Idaho.

About Us

Alturas Analytics, Inc. is a contract research organization, bioanalytical laboratory providing personalized MS/MS bioanalytical services to the pharma and biotech industries worldwide. We are a growing, privately owned company working with our collaborators to aid in the treatment and cure of disease.

Joining the Alturas team means becoming a part of a supportive and passionate community. Our staff consists of talented, dedicated individuals who are committed to delivering the highest quality of service to our clients. Our goal is simple – to ensure that Alturas employees thrive so that we can do the best possible work in our field, ensuring greater care for our world.

Benefits

• We pay 100% of your premiums for health, dental, and vision insurance and 25% of the premium for dependent coverage
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Life insurance and short- and long-term disability at no cost to you
• Paid time off and paid holidays
• Safe Harbor 401k with an automatic 3% employer contribution
• Employee Assistance Program focused on mental health
• Bonus program based on company-wide goals

Perks

• Work-life balance
• Tuition reimbursement
• Opportunities for continuous learning and development
• Relaxed yet professional environment
• Professional membership fee reimbursement
• Exercise incentive program
• Charitable donation matching
• Paid time off for volunteering
• Monthly catered lunches, holiday celebrations, unlimited (good) coffee, beverages, snacks and more!

Position Summary

The Project Coordinator is responsible for the overall management of projects under the direction of a Study Director/Principal Investigator including timeline adherence, internal and external communications, and project deliverables. Under minimal supervision, this position acts as the liaison between the sponsor, team members, and sites while managing the project coordination to ensure quality service. This position is responsible for planning, executing, timely data delivery, managing and closing projects. The Project Coordinator maintains existing client relationships in order to grow, retain, and sustain company business.

Essential Duties and Tasks

• Attends client meetings and assists with determination of project requirements such as resources, number of samples, necessity of ordering project specific supplies
• Maintains a project management database; enters, updates, and meets project timelines for all deliverables, maintains study schedules, follows up with appropriate project member(s) and team(s) to ensure projects are on schedule
• Assists the Study Director/Principal Investigator(s) to set priority of projects by providing an overview of current workloads
• Identifies project success factors for analysis, reporting and tracking metrics
• Ensures that all project tasks meet client expectations and are completed in accordance with the contract, trial protocol, and the applicable SOPs. Follows up with Study Director/ Principal Investigator keeping them informed of their timelines
• Serves as a liaison between clients and multiple internal teams to ensure project specific information and ongoing updates are proactively communicated and followed through to completion
• Communicates with clients to update them on current project(s) including changes to soft deadlines and missed deadlines. Provides and maintains updated project trackers as needed for clients and Study Director/Principal Investigator.
• Serves as a liaison with accounts receivable for invoicing at appropriate milestones

Additional Duties and Tasks

• Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations
• Performs other duties as needed or assigned

Requirements

Education and Experience Requirements

• Bachelor’s degree in science, business, or related field
• Working knowledge of Windows OS, MS Office suite, and MS project
• An equivalent combination of education and experience may qualify the appropriate personnel for this position

Nice-to-Have

• Knowledge of the pharmaceutical development industry and contract research organizations (CROs)
• Working knowledge of customer relations management software applications

Skills and Abilities Requirements

• Skills in verbal and written communication
• Skills in problem solving
• Ability to take responsibility and function under minimal supervision
• Ability to function effectively in stressful situations
• Ability to multitask effectively
• Ability to communicate with other employees in order to develop sound procedures and policies
• Ability to travel occasionally for professional development and client communication

Physical Requirements

• Sitting over 2/3 of the time
• Working in front of a computer monitor over 2/3 of the time
• Walking less than 1/3 of the time between departments/offices
• Using a telephone less than 1/3 of the time
• Stooping or kneeling less than 1/3 of the time
• Talking or hearing over 2/3 of the time
• Standing up to 3/4 of the time when traveling

About the Area

Located in a vibrant town and home to the University of Idaho, Moscow, Idaho is a friendly community with beautiful natural surroundings and a lively cultural scene. You'll enjoy walkable streets, live music, and access to some of the best outdoor recreation opportunities in the country. The Palouse area is made up of several neighboring towns, including Pullman, Washington, where you'll find a bustling college town environment with diverse dining options, events for everyone, and the Washington State University campus.

Community Involvement

Our goal is to build an enduring company of integrity in an environment that provides rewarding career paths and empowers individuals to engage in the well-being of the communities in which they reside. We seek to inspire the next generation of scientists through involvement of educational programs at every level. From making science fun for elementary-aged students, active participation in science fairs and guest lecturing at the undergraduate university level, we are stepping towards fostering a generation where science is exciting and an integral component of everyday life.

In addition to company support for community programs, Alturas offers employees paid time-off for individual volunteer activities and matching monetary donations to numerous 501(c)(3) organizations.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.