Accounts Payable / Accounts Receivable

As an Accounts Payable / Accounts Receivable Clerk at Cooper Auto Group, your duties will include maintaining an accurate accounts payable schedule, posting and processing approved vendor invoices, and verifying that all invoices are accurately posted to the correct general ledger accounts. You will also be responsible for maintaining vendor files including necessary tax and insurance documentation, organizing purchase orders, and managing customer referrals. The role involves some filing, scanning, and even occasional check printing to ensure our financial processes run smoothly.

To be considered for the Accounts Payable / Accounts Receivable Clerk position at Cooper Auto Group, candidates should have experience in AR/AP, ideally within the automotive retail sector. Familiarity with systems like CDK and ADP is preferred. Proficiency with Microsoft Office applications is essential, as is the ability to self-motivate and prioritize tasks effectively. Lastly, candidates must be able to pass a pre-employment background check.

The working hours for the Accounts Payable / Accounts Receivable Clerk position at Cooper Auto Group are Monday through Friday from 8:00 AM to 5:00 PM. This schedule offers a consistent work-life balance, allowing you to manage your responsibilities both at work and at home efficiently.

At Cooper Auto Group, full-time employees enjoy an array of benefits designed to support their well-being. These include medical, dental, and vision insurance, life insurance, disability coverage, an Employee Assistance Program (EAP), a 401(k) retirement plan, and generous paid time off. Additionally, we offer paid vacation and holidays, alongside exclusive employee discounts, showcasing our commitment to our team.

The hiring process at Cooper Auto Group for the Accounts Payable / Accounts Receivable position is streamlined and efficient. After submitting your application, you can expect prompt communication regarding your application status. We conduct interviews to ensure a good fit for our team culture and values. The process is designed to be quick from offer to start date, making it easier for you to join our family!

When answering this question, provide specific details about your previous roles managing invoices, vendor payments, or customer receivables. Highlight any software and systems you've utilized, such as CDK or ADP, and discuss how you ensured accuracy in your financial tasks.

Discuss your approach to prioritizing tasks by urgency and deadlines. You could mention any tools you use, like spreadsheets or task managers, and give examples of how you've managed competing priorities in previous positions.

Emphasize the importance of double-checking your work. Explain the procedures you follow, such as verifying vendor information, confirming amounts, and using reconciliation practices. Providing a recent example of how you caught an error could strengthen your response.

Be ready to discuss your proficiency with any accounting software you have used, especially mentioning CDK and ADP if applicable. Share how you've leveraged technology to improve efficiency in your previous roles.

Share a specific instance that highlights your communication and negotiation skills. Walk the interviewer through how you handled the situation, what solutions you offered, and the positive outcome that resulted from your efforts.

Explain your method for managing high volumes of invoices efficiently, such as using checklists, grouping similar tasks, or leveraging software features. You may also consider discussing how you maintain quality control under pressure.

Describe your approach to identifying the source of discrepancies, including how you would investigate and communicate with affected parties. Explain your focus on resolution and ensuring such issues do not occur in the future.

Express the importance of clear communication, both internally with your team and externally with vendors or customers. Highlight how effective communication can prevent misunderstandings and streamline processes.

Discuss your method for organizing and maintaining accurate records, including any specific tools you use. Explain the importance of these records for compliance and easy access when needed.

Share your passion for numbers, financial accuracy, and contributing to the overall success of a company. Discuss how the accounts payable and receivable function plays a critical role in business operations and your desire to support that area.