Accounts Payable Specialist Conshohocken, PA

To qualify for the Accounts Payable Specialist position at HCRC Staffing, candidates should have a Bachelor’s degree in accounting or business and at least 3 years of relevant accounting experience. Inventory accounting experience is essential, as is familiarity with handling large data sets. Candidates should possess expert-level Excel skills and have strong knowledge of accounts payable billing procedures. Experience with QuickBooks Online is required, and knowledge of NetSuite and Parity Factory is a plus.

As an Accounts Payable Specialist at HCRC Staffing, your primary responsibilities include managing vendor invoices, processing expense reports, and maintaining accurate vendor accounts. You will work closely with the Controller to oversee payment approvals, process check payments, record monthly expenses, and reconcile statements. Handling vendor communications and supporting audits will also be key aspects of your role.

HCRC Staffing is committed to fostering a supportive work environment for its Accounts Payable Specialists. We encourage teamwork and have a strong focus on professional development. Our team members benefit from a comprehensive benefits package, including health insurance, paid time off, and a 401(k). We also provide opportunities to grow within the company, especially as we transition to new accounting software.

For the Accounts Payable Specialist position at HCRC Staffing, proficiency in QuickBooks Online is required. Experience with NetSuite and Parity Factory is advantageous, as these systems will play a significant role in managing inventory controls and invoices. A strong command of Excel for data analysis is also crucial.

During the onboarding process for the Accounts Payable Specialist position at HCRC Staffing, new hires can expect a thorough orientation that covers company policies, team introductions, and specific training on software systems such as QuickBooks Online and NetSuite. Our goal is to ensure every new team member feels welcome and prepared to take on their responsibilities in vendor management and accounting.

In answering this question, focus on specific experiences you have had managing vendor invoices, processing payments, and maintaining vendor relationships. Highlight any tools you used, such as QuickBooks Online, and discuss the importance of communication and accuracy in managing accounts payable.

A strong answer to this question would demonstrate your organization and time management skills. Discuss methods you use to track deadlines, your experience with prioritizing urgent invoices, and how you ensure accuracy while working under pressure.

This is an opportunity to showcase your analytical skills. Talk about specific instances where you analyzed large data sets, the tools you used (e.g., Excel), and how you leveraged that data to enhance accuracy in invoicing or reporting.

Discuss your knowledge of accrual accounting principles and provide examples of how you've applied this knowledge in previous roles, including how you manage journal entries and track month-end expenses.

Emphasize the importance of attention to detail in your work. Mention the processes you follow—such as double-checking data entries, utilizing checks in software like QuickBooks, and performing reconciliations to ensure all figures are accurate.

In your answer, explain your approach to conflict resolution—emphasize communication, gathering necessary documentation, and working collaboratively with the vendor to resolve discrepancies while maintaining a positive relationship.

Provide specific examples of what tasks you've completed in QuickBooks, like processing invoices, managing vendor accounts, or handling month-end closes. Highlight how your experience has made you comfortable using this accounting software for AP tasks.

Share your hands-on experience with Excel, especially advanced functions such as pivot tables, VLOOKUPs, and data analysis tools. Explain how you've used these skills to improve efficiency in your accounting tasks, particularly with invoicing and reporting.

Highlight the importance of customer service in AP roles. Discuss specific strategies such as timely responses to vendor inquiries, clear communication, and how maintaining professionalism contributes to strong vendor relationships.

Discuss your methods for staying informed about accounting standards and regulations, such as subscribing to industry newsletters, attending workshops, or participating in webinars. Emphasize the importance of this knowledge to ensure compliance and accuracy in your role.