Project Administrative Assistant - Wind - Altona IL
Project Administrative Assistant - Wind
SUMMARY
Mortenson is currently seeking a Project Administrative Assistant for our Wind Operating Group that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site in Altona, Illinois. Start date 6/2/25 through 11/2025.
RESPONSIBILITIES
- Perform clerical duties in alignment with Mortenson’s guidelines
- Manage daily correspondence and incoming calls
- Maintain written and electronic records
- Provide data entry into the Event Management System for the Engineering staff
- Prepare materials for design and construction meetings
- Capture and prepare staff and owner meeting minutes
- Incorporate all processes and procedures that support the project closeout phase
- Supply management
- Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement
- Procure consumables and office supplies
- Handle the on-site delivery of mail, packages, materials and equipment
- Receive, sort, and record deliveries into computer database
- Prepare daily outbound shipments
- Track and organize equipment inventory
- Office setup and maintenance
- Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow
- Plan and coordinate Project Safety Celebrations
- Organize and clean office as necessary
- Administration of craft workers
- Manage the new hire documentation and coordination and conduct First Hour Orientations
- Enter weekly timecards for payroll processing
QUALIFICATIONS
- Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed
- Proficient skills in Microsoft Office
- Strong verbal and written communication skills across organizational levels and backgrounds
- Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership
- Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports
- Ability to create systems and processes, and seek out additional responsibilities
- Active listening skills and effective communication including an openness to diverse input and feedback
- Ability to travel up to 100%, if applicable
- High school diploma or GED required. Associates degree in business, or related field preferred
- Previous administrative experience on a construction site preferred
- Minimum one year of administrative experience
- Notary Public designation helpful
A few benefits offered include:
(for Non-Craft & Non-Union Craft working 25+ hours / week)
- Medical and prescription drug plans that includes no additional cost vision coverage
- Dental plan
- 401k retirement plan with a generous Mortenson match
- Paid time off, holidays, and other paid leaves
- Employer paid Life, AD&D, and disability insurance
- No-Cost mental health tool and concierge with extensive work-life resources
- Tuition reimbursement
- Adoption Assistance
- Gym Membership Discount Program
The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).
Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.
Please make note:
Visa sponsorship is not offered for this position.
Our postings are typically open a minimum of 5 days and an average of 44 days.
ABOUT MORTENSON
As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let’s Redefine Possible®
Equal Employment Opportunity
Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
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Are you a detail-oriented and organized individual looking for an exciting opportunity? Mortenson is currently seeking a Project Administrative Assistant in Wind for our dynamic team in Altona, Illinois. This role will primarily provide essential administrative support to the on-site construction engineering team for a captivating wind project running from June 2, 2025, to November 2025. In this position, you will be at the heart of our operations, managing daily correspondence, maintaining organized records, and ensuring smooth communication with local suppliers for various needs. Your responsibilities will include preparing materials for meetings, capturing meeting minutes, and supporting day-to-day administrative tasks that keep everything running smoothly. You'll also have the chance to showcase your leadership and organizational skills by coordinating the project office setup, managing inventory, and conducting First Hour Orientations for new hires. To succeed in this role, you'll need excellent Microsoft Office skills, strong communication abilities, and a customer-oriented attitude. If you're ready to be part of a company that values innovative ideas and collaboration, Mortenson is the right place for you. Join us in making a tangible impact on the built environment while enjoying great benefits like a comprehensive healthcare plan, a 401k match, and even tuition reimbursement!
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Our Purpose and Mission: We are inspired by a compelling purpose: Building structures and facilities for the advancement of modern society.® Our purpose is fulfilled through our mission: To create an exceptional customer experience.
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