Accounts Payable Invoice Capture Analyst

As the Accounts Payable Invoice Capture Analyst at Shearer’s, you'll work closely with the Invoice Capture module in Microsoft Dynamics D365, handling configuration, troubleshooting, and ensuring data accuracy. Your role involves setting up capture rules, validating data, and collaborating with the accounts payable team to enhance workflows and resolve issues.

To apply for the Accounts Payable Invoice Capture Analyst role at Shearer’s, you should have an Associate’s Degree in Accounting or Finance. Experience with invoice capture technologies such as OCR or RPA is preferred, along with a solid understanding of accounts payable processes and strong analytical and communication skills.

The Accounts Payable Invoice Capture Analyst improves invoice processing at Shearer’s by configuring the Invoice Capture system for optimal accuracy, identifying and solving discrepancies, and collaborating with different departments to improve workflows. Your insights will be crucial in streamlining operations and automation initiatives.

Shearer’s offers a comprehensive benefits package for its Accounts Payable Invoice Capture Analyst including medical, dental, vision insurance, a retirement savings plan with match, and various other perks such as short and long-term disability. You’ll also have opportunities to engage in community volunteer work.

Successful Accounts Payable Invoice Capture Analysts at Shearer’s showcase strong attention to detail, excellent communication skills, and a dedication to accuracy. Problem-solving capabilities and a proactive approach to system optimization are also vital for delivering results in this role.

In your response, highlight any experience you have with OCR, RPA, or similar technologies. Discuss specific projects where you've utilized these tools to efficiently process invoices and enhance functionality.

Data accuracy is crucial in accounts payable as it impacts financial reporting and vendor relationships. In your answer, emphasize your commitment to ensuring accuracy and describe any methods you've employed to double-check data.

Discuss your strategies for time management and prioritization, such as setting deadlines, utilizing project management tools, or breaking down tasks into manageable parts to maintain productivity without sacrificing quality.

Use the STAR method (Situation, Task, Action, Result) to describe a specific challenge, focusing on your analytical skills and problem-solving processes to achieve a successful resolution.

In your answer, talk about analyzing current workflows, identifying bottlenecks, and leveraging automation tools. Share any past experiences where you've implemented improvements that yielded positive results.

Discuss the importance of clear communication and collaboration with different departments. Provide examples of how you've fostered teamwork to resolve invoice challenges or improve processes.

Outline your approach to creating reports that analyze invoice capture performance and identify trends. Mention specific metrics you keep track of and how you analyze them to propose actionable improvements.

Describe your process for reviewing discrepancies methodically, collaborating with vendors or internal teams for clarification, and ensuring that accurate data is eventually entered into the system to prevent future issues.

Express your interest in Shearer’s reputable position in the snack industry, its commitment to quality and innovation, and how your skills align with their mission and values to contribute positively to their accounts payable team.

Discuss any relevant experiences you have where you've onboarded new vendors or modified existing records. Mention how you ensured their smooth integration for invoice capture in past roles.