Executive Assistant III

Job Title

Executive Assistant III

Agency

Texas A&M Engineering

Department

Vice Chancellor Of Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Executive Assistant III, under direction, provides administrative support to high level administrators, including special events, projects, initiatives and programs. Provides leadership in planning, directing, and evaluating departmental operations. Functions as a high level departmental liaison to customers, represents the University on committees, and maintains interactions with high ranking officials within and outside of the University. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:

• Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and approves and processes travel reimbursements.
• Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to management.
• Formulate, Interpret, and implement policies, rules, and regulations. Acts as administrator’s representative in dealing with third parties.
• Communicates agency objectives, tasks, and decisions to staff of behalf of an executive. Researches and handles special projects.
• Coordinates and leads support for departmental functions, including planning, directing, and evaluating operations. Plans long and short-term business objectives.
• Makes arrangements for dignitaries and other distinguished visitors, as well as potential employees visiting the campus and welcomes them on behalf of the administrator. Arranges university social functions and receptions hosted by administrator.
• Oversees the review and evaluation of administrative practices and programs and formulations policies. Conducts research for and briefs administrator prior to meetings and events.
• Oversees the preparation of reports, manuals, and publications. Oversees the administrative assignments, programs, and other administrative matters. Coordinates and monitors action items for administrator.
• Serves as liaison and point of contact for the administrator.
• Coordinates work flow and may supervise staff and/or Student Workers.
• Identifies and recommends improvements for administrative procedures and makes evaluative judgments in implementing changes.
• Assists in the resolution of complex, highly sensitive, and confidential administrative matters.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Six years of related administrative experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organizational skills.

Work Location:

• Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.