Job details

Administrative Assistant - Nashville, TN

Note that visa employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

Printing, preparing, and mailing of checks Processed by the National Accounting Center (NAS), Corporate Accounts Payable, and the Eclipse Accounts Payable Team
Sorting and mailing of Epic client invoices and monthly broker statements
Research and resolve check returned from the bank for unacceptable payee, stop payments, etc.; Void checks within Epic as requested by treasury
Open and distribute daily incoming mail; Prepare and mail or remotely deposit lockbox checks that are received directly in the National Accounting Center and scan and attach carrier statements within Epic
Order Supplies and handle IT issues as needed
Organize and help with the completion of physical office/space moves, specifically computer equipment
Fill printers up with paper daily and daily check of common areas and refill stations as needed
Other Administrative tasks as assigned

The Requirements

High school diploma or equivalent required
Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, and other office procedures and terminology
Ability to demonstrate strong professional communication skills, both oral and written
Knowledge of principles and processes for providing customer service including quality service standards
Ability to read, understand, and apply work related documents
The ability to correctly follow a given rule or set of rules or instructions and pay attention to detail
The ability to concentrate and not be distracted while performing a task over a period of time
Ability to work successfully in a team environment
Ability to work effectively under stress or time constraints
Critical thinking & analytical skills
Exceptional written and oral communication skills
Conflict resolution, time management and organizational skills