Administrative Assistant

This position requires the ability to handle multiple priorities, anticipate needs, and independently handle tasks and decisions, working closely with Business Development (BDM) team. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgment, display a high degree of professionalism when dealing with key executives and business partners, and be able to work with minimal supervision. The position reports to the NA Business Development Leader in the New York City office and also supports the business development team.

Responsibilities:

• Participate in planning and provide administrative support for department meetings and special events
• Create effective PowerPoint and other presentations
• Schedule and coordinate travel arrangements. Keep up-to-date on corporate travel policies and travel booking software, e.g., Concur
• Prepare, submit, and track expense reports, as well as assist with data input and report generation
• Arrange meetings and conference calls
• Respond to regularly occurring requests for information
• Maintain a proactive diary of items, including proactive support and follow up on items as needed
• Maintain schedules and calendars
• Responsible for maintaining reporting, administrative & marketing support systems accurately and comprehensively
• Coordinate, plan and lead area social, volunteer and holiday events
• Perform other duties as assigned

Qualifications:

• Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, intranet, internet and travel and expense systems
• Excellent organizational and time management skills, including demonstrated ability to multi-task, independently prioritize work in a high-volume environment, meet deadlines, and exercise excellent decision-making skills
• Sound understanding of Zoom, WebEx and other teleconferencing equipment
• Strong written and verbal communication skills and proven ability to build relationships internally and externally
• Demonstrated ability to serve as a key administrative resource including the ability to research inquiries and provide accurate and timely responses
• Strong interpersonal skills and the ability to communicate with all levels of the organization
• Willingness to learn new systems and workflows
• Analytical ability is required to gather and summarize data for reports, find solutions to various administrative issues and prioritize work
• Proven ability to work independently and be a self-motivator
• High school degree; College degree preferred
• 3+ years administrative experience required

The pay range for the role is $37,500 to $66,500. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found at https://careers.chubb.com/global/en/north-america . The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates, and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.
EEO Statement
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion,and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin,ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliationagainst any individual who reports discrimination or harassment.