Specialist - Payroll

As a Payroll Specialist at Adtalem Global Education, you will handle a variety of responsibilities including auditing payroll records, managing time and attendance systems, and ensuring accurate and timely payroll processing. You will also research payroll issues, prepare reports, and assist with year-end payroll activities, all while maintaining compliance with internal policies and federal regulations.

To be considered for the Payroll Specialist role at Adtalem Global Education, candidates should ideally have an associate degree in business administration or related fields, along with at least three years of payroll or human resources experience. Proficiency in payroll systems like UKG/UltiPro/KRONOS is essential, and certifications like FPC or CPP are preferred.

Adtalem Global Education emphasizes accuracy through detailed audits, processing status changes carefully and facilitating the approval of all timesheets before payroll runs. The Payroll Specialist is responsible for ensuring that all payroll reports are thoroughly checked for discrepancies and that all necessary corrections are made in advance.

Success in the Payroll Specialist role at Adtalem Global Education requires strong analytical and problem-solving skills, exceptional attention to detail, and effective communication abilities. It is also crucial to possess a team-oriented mindset, a commitment to customer service, and the ability to handle sensitive information confidentially.

At Adtalem Global Education, Payroll Specialists can expect a collaborative work environment that values both teamwork and independent problem-solving. The company supports its employees with a hybrid work model, allowing for flexibility in how duties are performed while maintaining a highly professional atmosphere focused on educational advancement.

I have extensive experience using UKG/UltiPro for payroll processing, which includes managing integrations from workforce management systems. My proficiency allows me to streamline payroll procedures effectively and resolve issues quickly.

In my previous roles, I have managed payroll for employees in multiple states, adapting to various tax laws and compliance requirements. I ensure accuracy by staying updated on state and federal regulations to avoid any payroll discrepancies.

I adhere to a systematic approach when auditing payroll records by cross-referencing data with source documents and double-checking any modifications. Maintaining a checklist helps me ensure that all steps in the process are completed thoroughly.

When resolving payroll discrepancies, I first gather all relevant information from the impacted parties, then analyze the data to find the root cause. If necessary, I collaborate with HR to ensure proper communication and resolution, keeping all stakeholders informed throughout the process.

I stay updated on payroll regulations by regularly attending webinars, workshops, and subscribing to HR newsletters. I also engage in professional networks where industry changes are frequently discussed, ensuring I maintain compliance.

I prioritize tasks effectively and create detailed timelines to ensure that all payroll deadlines are met. My experience in managing payroll workflows allows me to adapt quickly and efficiently, even under tight schedules.

I handle sensitive employee information with the utmost confidentiality and integrity, adhering to company policies and best practices for data security. This includes using secure networks and limiting access to authorized personnel only.

I have successfully managed year-end payroll activities, including the preparation of W-2 forms, coordinating with auditors, and ensuring that all data is accurate and submitted on time. I maintain meticulous records throughout the year to facilitate this process.

My customer service approach as a Payroll Specialist focuses on empathy, promptness, and clarity. I ensure that employees feel heard and supported while providing timely and accurate resolutions to their concerns.

The most challenging aspect of payroll management, in my opinion, is keeping up with changing regulations and ensuring accuracy. I tackle this by continuous learning and actively collaborating with my team to share insights and strategies for improvement.