Proposal Specialist II

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is looking for a Proposal Specialist II to join AECOM’s Federal Marketing team. Our clients include both Federal Defense and Civilian agencies, and you will have the opportunity to work with highly specialized teams across all Architecture, Engineering, and Environment sectors primarily in North America (USA, Canada) but also internationally.

This will be a hybrid position including a combination of both remote and in-office, that can be based in, but not limited to: Austin, TX; Arlington, VA; Atlanta, GA; Baltimore, MD; Boston, MA; Charleston, SC; Denver, CO; Orange, CA; Orlando, FL; Raleigh, NC; Roanoke, VA. 

Job Responsibilities will include, but will not be limited to:

• Assist with large proposals and lead Requests for Information, Requests for Qualifications, and other proposals (across regions and business lines) for Federal clients, supporting from capture through to interview stage, as required.
• Participate in go/no-go assessments in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
• Participate in pre-RFP capture/proposal planning, supporting the development of key messages and discriminators in deliverables.
• Lead proposal process for small to medium (<$20M) Federal Task Order and IDIQ proposals and assist with proposal process for large Federal proposals (>$20M), including being responsible for proposal schedule, templates, compliance list, and content plan) and providing conceptual leadership for document design.
• Serve as lead writer/editor for, at least, cover letters, resumes and past performance sections for proposals.
• Lead development of data calls to teaming partners/subconsultants, setting up status calls and color team reviews.
• Facilitate color team reviews and manage the implementation of proposal and presentation revisions based on direction from review teams and the capture team.
• Support internal debriefs after proposal submittal, and review client debriefs and client feedback on proposals to drive continuous improvement.
• Apply working knowledge of company quality procedures and approval processes (legal, contracts, signatory).
• Liaise with appropriate/relevant operations, technical, and business development professionals to support or develop marketing information (including case studies/project sheets and capabilities summaries).
• Provide guidance/mentoring to entry level proposal team members.
• Be responsible for quality and compliance of deliverables.
• Participate in presentation/interview preparation and planning, as assigned.
• Perform final and edits layout, primarily in MS Word and InDesign, using brand guidelines. 
• Use CRM software to keep data updated (Salesforce).
• Report to Team Lead regarding assignments, challenges, timekeeping, etc.

57K - 85K

hybrid

Minimum Requirements

• BA/BS + 2 years of experience collaborating within a marketing team to lead and/or support proposal activity with key client and strategic pursuits in support of winning work, or a demonstrated equivalency of education and/or experience.
• Foundational knowledge of proposal best practices and procedures, work processes, and tools as related to Federal proposal management of RFQ/P responses.

Preferred Qualifications

• 5 or more years of experience working within a marketing team to lead and/or support proposals with for Federal clients a plus. 
• A developed understanding of effective proposal and presentation writing and production.
• Experience in the use of generative AI for market research and content development in the capture and proposal process.
• Experience with SAM.gov, GovWin, FedConnect, and SalesForce is preferred but not required.

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position
• All your information will be kept confidential according to EEO guidelines

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.