Operations Systems Coordinator

Apex Clean Energy was founded with a singular focus: to accelerate the shift to clean energy. Through origination, construction, and operation of utility-scale wind, solar, and storage facilities, distributed energy resources, and green fuel technologies, Apex is expanding the renewable frontier across North America. Our mission-driven team of more than 400 professionals uses a data-focused approach and an unrivaled portfolio of projects to create solutions for the world’s most innovative and forward-thinking customers. For more information about how Apex is building the energy company of the future, visit apexcleanenergy.com.

Apex strives to excel in every phase of project realization, from origination and financing to construction and asset management. Our mission-driven team seeks determined, resolute individuals who strive to innovate and go above the call of duty, and who will relentlessly do their part to help accelerate the shift to America’s clean energy future. 

Apex Clean Energy is seeking an Operations Systems Coordinator who will support the Asset Management department by overseeing and optimizing various operational processes within the Maximo platform and other related systems. This role involves managing user accounts, ensuring license compliance, and configuring databases to streamline asset management operations. The Operations Systems Coordinator will also assist in the implementation of AMO initiatives, track asset-related inventory, define service level agreements (SLAs), and support procurement management across the organization. In addition, the role will focus on asset tracking, monitoring key performance indicators (KPIs), and generating reports to assess work orders, preventive maintenance, and labor costs.

This position requires a detail-oriented individual with strong organizational skills, a good understanding of asset management systems (especially Maximo), and the ability to manage multiple tasks and projects effectively.

Primary Responsibilities

• Manage user accounts and assign specific roles within various applications.
• Monitor license usage to ensure compliance and optimize resource allocation.
• Configure and maintain the database to ensure efficient operations.
• Create application users with appropriate permissions for access.
• Set up new sites using an established Bill of Materials (BoM) Excel template and upload to Maximo.
• Assist in breaking down tasks for projects, including creating preventive maintenance and job plans.
• Manage the interface with external customers, such as Aquitas.
• Provide training on navigating the Maximo interface, creating and managing work orders, purchasing, and managing inventory.
• Support Asset Management Operations (AMO) initiatives within Maximo to enhance asset management.
• Track asset-related inventory and its usage.
• Define and manage service offerings and establish service level agreements (SLAs).
• Support all phases of enterprise-wide procurement management.
• Process and track the movement of assets within a facility for easy location tracking.
• Monitor key performance indicators (KPIs) and other metrics, offering near-real-time updates.
• Prepare reports for work orders, preventive maintenance, labor, and other related data.
• Utilize condition monitoring and inspection templates to reduce maintenance costs, define thresholds, and set inspection frequencies.
• Implement a mobile Enterprise Asset Management (EAM) solution to manage assets anytime, anywhere.

To succeed as an Operations Systems Coordinator at Apex Clean Energy, you’ll need to excel within the following criteria:

• Bachelor's Degree in Business Administration or a related field (or equivalent work experience).
• Experience with Maximo or other asset management systems (e.g., EAM systems) is strongly preferred.
• Proficiency with Microsoft Excel, including advanced functions like pivot tables, VLOOKUP, and data analysis.
• Strong organizational skills with the ability to manage multiple tasks, priorities, and projects effectively.
• Excellent communication skills, including the ability to interface with both internal stakeholders and external customers
• Problem-solving skills and the ability to drive improvements in operational efficiency and cost reduction.
• Ability to work independently and as part of a team in a fast-paced environment.
• Willing to work from our headquarters in Charlottesville, VA.

At Apex Clean Energy, we believe that diverse perspectives drive innovation and success. We are committed to creating an inclusive environment where all individuals feel valued and empowered. We encourage applicants from all backgrounds to apply, even if you do not meet every qualification listed in the job description. Your unique experiences and skills could be the perfect fit for our team!

If you are passionate about renewable energy and want to join us in accelerating the shift to clean energy, we would love to hear from you. Please submit your application for our team’s review!

Work Environment:

Works primarily traditional office hours in an indoor office environment. Flexible work hours allowed when work duties and business operations permit.

How You’ll Grow

At Apex Clean Energy, our professional development plans focus on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the dynamic, fast-paced renewable energy industry. From on-the-job learning experiences to a robust multi-week onboarding experience to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

What Apex Can Offer You

• A mission-driven, energetic environment
• Collaborative and driven professional workforce committed to supporting your ideas and feedback and accelerating your potential
• Ongoing support and guidance such as on-the-job learning, hands-on experience, and mentorship
• Training, strategies, and tools to support your personal and professional growth
• Team atmosphere of diverse professionals committed to making an impact as an organization
• Opportunities to volunteer and give back to our local communities
• Exceptional benefits such as medical and dental; 401(k) with corporate match
• Base and bonus commensurate with experience
• Responsible Paid Time Off plus standard company holidays
• Benefits Offered: comprehensive high-deductible health plans, dental and vision insurance plans, short-term and long-term disability, group life insurance, 401(k) corporate matching, flexible spending arrangements, company paid parking and cell phone, fitness and wellness corporate discounts

At this time, Apex will not sponsor a new applicant for employment authorization for this position.

Apex Clean Energy, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.