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Accounts Payable Specialist - job 1 of 2

About the Role:We are searching for a dedicated and detail-oriented Accounts Payable Specialist to join our team on a contract-to-hire basis. This role is perfect for someone who excels in vendor communication, thrives in an office environment, and works independently to process invoices with accuracy and efficiency. If you're a self-starter with experience in accounts payable and a knack for organization, this role is tailor-made for you!Key Responsibilities:- Manage vendor communication to ensure timely and accurate information sharing.- Process invoices independently, ensuring all transactions are completed efficiently and accurately.- Work fully in-office to maintain consistent collaboration with the team and vendors.- Maintain meticulous records and perform reconciliations.- Troubleshoot and resolve discrepancies in a timely manner.Required Skills and Qualifications:- Proven experience in accounts payable, including vendor communication and invoice processing.- Ability to work independently with minimal supervision.- Strong organizational skills and attention to detail.- Excellent verbal and written communication abilities.Why Join Us?- Opportunity to take ownership of AP processes and make a meaningful impact.- Enjoy the stability of an in-office role with opportunities for professional growth.Apply Now:Ready to bring your accounts payable expertise to our team? Submit your application today and step into a role where your skills are truly valued!EEO/AA Employer/Vet/Disabled.The Know Your Rights poster is available here:https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here:https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdfWe also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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What You Should Know About Accounts Payable Specialist, AppleOne

Join our awesome team as an Accounts Payable Specialist in Monaca, PA! This is a fantastic opportunity for someone who loves to dive deep into vendor communication and enjoys the thrill of processing invoices with precision and efficiency. In this role, you'll take charge of managing vendor relationships, ensuring information flows smoothly, and invoices are processed accurately. Your organizational skills will shine as you maintain detailed records and perform reconciliations. We’re looking for a self-starter who can work independently, isn’t afraid to troubleshoot discrepancies, and thrives in an office environment. If you have proven experience in accounts payable and have a penchant for detail-oriented work, this role is crafted just for you! By joining our team, you’ll enjoy the stability of a consistent office role and have the chance to make a real impact on our processes. Plus, there’s always room for professional growth. So, if you're ready to showcase your skills in a company that truly values your contributions, apply today and step into a meaningful Accounts Payable Specialist role with us!

Frequently Asked Questions (FAQs) for Accounts Payable Specialist Role at AppleOne
What are the primary responsibilities of an Accounts Payable Specialist at our company?

As an Accounts Payable Specialist, your main responsibilities will include managing vendor communications to ensure all information is shared accurately and in a timely manner, independently processing invoices, maintaining meticulous records, and troubleshooting discrepancies. You'll play a crucial role in ensuring that transactions are completed efficiently and accurately, making your contribution vital to the overall financial workflow.

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What qualifications are required for the Accounts Payable Specialist position in Monaca, PA?

To qualify for the Accounts Payable Specialist position, candidates should have proven experience in accounts payable, particularly in vendor communication and invoice processing. Strong organizational skills and exceptional attention to detail are essential. Additionally, excellent verbal and written communication abilities will help you thrive in this role.

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Is the Accounts Payable Specialist role a remote or in-office position?

The Accounts Payable Specialist role is fully in-office, which allows for seamless collaboration with your team and vendors. Working directly in the office encourages effective communication and teamwork, ultimately enhancing your productivity and impact on the organization.

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Can you describe the work environment for the Accounts Payable Specialist role?

The work environment for the Accounts Payable Specialist role is dynamic and engaging. You’ll be part of a dedicated team where collaboration is key. The office setting provides the opportunity to communicate directly with colleagues and vendors, ensuring that everyone stays aligned and informed.

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What benefits can an Accounts Payable Specialist expect when joining your team?

Joining us as an Accounts Payable Specialist means you'll enjoy a range of benefits including major medical, dental, vision coverage, and a 401k plan. Additionally, we are committed to professional growth opportunities and provide reasonable accommodations for individuals with disabilities. Your role here will not only contribute to our success but also support your personal development.

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Common Interview Questions for Accounts Payable Specialist
What experience do you have with invoice processing as an Accounts Payable Specialist?

In your response, highlight specific instances where you've managed invoice processing, including tools or software you’ve used. Discuss how you ensure accuracy in processing and any challenges you faced, along with how you resolved them.

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How do you handle discrepancies in invoice data?

Explain your methodical approach to identifying and resolving discrepancies. Discuss any specific tools or processes you use to track and communicate these issues to vendors or your finance team.

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Can you provide an example of how you managed vendor relationships effectively?

Think of a situation where you successfully built a rapport with a vendor. Describe the strategies you used to ensure clear communication and timely payments, showcasing your negotiation or problem-solving skills.

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What software proficiencies do you possess that are relevant to the Accounts Payable Specialist role?

List the accounting software tools you are familiar with, such as QuickBooks, SAP, or Oracle. Emphasize how your familiarity with these tools will enhance your efficiency in processing invoices and managing vendors.

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How do you prioritize tasks when handling multiple invoices?

Describe your organization techniques, such as using a checklist or prioritizing based on due dates. Show how you effectively manage your time to ensure all invoices are processed accurately and on time.

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What steps do you take to ensure compliance with financial regulations?

Outline your understanding of compliance standards relevant to accounts payable. Discuss how you stay informed about changes in regulations and how you implement them in your everyday tasks.

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How do you ensure effective communication with your team and vendors?

Share specific communication tools or practices you employ to keep everyone informed. Emphasize the importance of clarity and transparency in maintaining excellent relationships.

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Can you describe a time you improved a process in prior accounts payable roles?

Provide an example of a specific process you identified for improvement and explain how you implemented changes. Highlight the impact of this change on efficiency or accuracy in your work.

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Why do you want to work as an Accounts Payable Specialist for our company?

Discuss what attracted you to this particular role and company. Mention the stability and opportunity for growth, and how your career goals align with the company's vision and values.

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What do you believe are the key qualities of a successful Accounts Payable Specialist?

Identify qualities such as attention to detail, strong communication skills, and the ability to work independently. Illustrate your answer with examples that demonstrate these attributes in your own work.

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DATE POSTED
March 20, 2025

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