Virtual Assistant

As a Virtual Assistant at Aryng, your primary responsibilities will include managing the CEO's calendar, organizing communications, executing follow-ups with clients, preparing reports, and handling travel arrangements. You'll also manage invoicing and assist in strategic business operations, ensuring you support the company’s dynamic environment effectively.

To become a Virtual Assistant at Aryng, candidates should hold a Bachelor’s degree in Finance, Communication, or IT. Additionally, proven experience of at least 4 years in a similar role is expected, preferably in a fast-paced, entrepreneurial setting, alongside strong business acumen and tech-savviness.

Candidates for the Virtual Assistant position at Aryng should possess exceptional attention to detail, excellent verbal and written communication skills, and a solid understanding of finance and technology. Additionally, a proactive problem-solving attitude and ability to adapt to new tools and software are crucial.

Yes, the Virtual Assistant position at Aryng is fully remote! We welcome applications from across India, and this role allows you the flexibility of working from home while being part of a collaborative team culture.

The work hours for the Virtual Assistant position at Aryng are from 8:00 PM to 12:00 AM IST, which coincides with overlap hours for the US. This schedule allows for seamless coordination across global projects and clients.

To manage a busy executive's calendar effectively, I prioritize appointments based on urgency and importance, ensuring there is ample time for travel between meetings. I also proactively communicate with the executive regarding their preferences and allow for flexibility in scheduling.

When handling communications for a CEO, I make sure to represent their tone and style accurately. I screen emails, engage professionally with clients, and serve as a point of contact while ensuring that all relevant information is communicated clearly and timely.

In a fast-paced environment, I use tools like task lists and digital planners to keep track of priorities. I assess deadlines and the impact of each task, making quick adjustments when necessary to address urgent matters without losing sight of long-term goals.

I ensure attention to detail by double-checking my work, setting up systematic processes for tasks, and utilizing tools for reminders and checklists. Maintaining a methodical approach helps me catch inconsistencies and uphold quality in all communications and documents.

In a previous role, I noticed scheduling conflicts were causing delays. I developed an automated system for coordinating meetings between executives, which eliminated overlaps and improved overall efficiency, demonstrating how anticipating issues can lead to effective solutions.

I'm familiar with a variety of tools, including calendar management software, project management apps like Trello or Asana, invoicing systems, and communication platforms such as Slack. I continuously look to expand my tech skills to thrive in remote and digital environments.

To prepare for meetings, I research agenda topics in advance, create detailed meeting notes, and ensure all necessary documents are distributed beforehand. I also confirm with attendees to ensure everyone is on the same page and ready to contribute.

If faced with conflicting priorities, I would assess the urgency and importance of each task, consult with the stakeholders involved to gain clarity, and develop a plan. Communication is key, and I'm flexible in adapting to changing needs.

I value constructive feedback and approach it with an open mind. I see feedback as an opportunity to grow, and I actively seek clarification and suggestions on how I can improve my performance in my role.

I am drawn to Aryng because of its innovative approach in analytics and consulting. The opportunity to work closely with a dynamic CEO and contribute to strategic initiatives excites me, as I thrive in environments where I can make a significant impact.