HR Administrative Assistant

The HR Administrative Assistant at Asian Health Services plays a critical role by providing clerical and administrative support to executive staff, assisting in scheduling meetings, and coordinating coverage for Saturday clinics. The position entails independent judgment and the ability to interpret clinic policies effectively while fostering a supportive work environment.

Candidates should have either an AA degree with two years of relevant work experience in administration or a high school diploma with four years of increasing responsibilities in a similar role. Proficiency in MS Office and a commitment to serving the Asian community are highly regarded.

The HR Administrative Assistant position offers an attractive benefits package, including comprehensive medical, dental, and vision premiums paid by AHS, along with 12 vacation days, sick days, 12 holidays, and 3 floating holidays. Additionally, there is a 403B Employer Contribution and potential employee matching, transit benefits, and assistance with FSA/Dependent Care.

The HR Administrative Assistant supports the management team by coordinating schedules, facilitating meetings, and ensuring smooth operations across clinic sites. This role is essential in maintaining continuity during staff transitions and provides support for special projects and agency-wide activities.

The HR Administrative Assistant position is a full-time role expected to last for one year. The office hours typically align with standard business hours, requiring flexibility to manage schedules and occasional Saturday clinics.

When managing scheduling across multiple clinic sites, it's essential to prioritize clear communication and use scheduling tools like shared calendars. I would establish a routine check-in process with the staff to ensure everyone is updated, and build a flexible plan to accommodate last-minute changes efficiently.

I ensure clinic policies are enforced by continuously educating myself and the team on our health policies, especially regarding client confidentiality under HIPAA. Additionally, I promote a culture of transparency and trust by modeling best practices and regularly communicating the importance of these policies.

In a previous role, a last-minute schedule change required me to quickly rearrange appointments. I handled this by staying calm and utilizing my organizational skills to assess priorities, communicate effectively with staff, and reassure clients of their new schedules while representing the clinic positively.

To manage multiple deadlines, I create a prioritized list based on urgency and importance. I often use task management tools to track my progress and adjust as needed, ensuring that the most critical tasks are completed first while allowing some flexibility for unexpected urgent tasks.

Teamwork is crucial as an HR Administrative Assistant; it fosters collaboration, enhances communication, and allows us to pool resources for greater efficiency. I believe in building strong relationships with colleagues to ensure we support each other and work together seamlessly.

For organization-wide events or meetings, I would start by understanding the objectives and key details. I would create a detailed plan that outlines tasks and timelines, collaborating with colleagues to ensure every aspect is well-organized and that everyone involved is informed and prepared.

Effective communication involves using various platforms—whether it’s email, meetings, or instant messaging. It’s also critical to actively listen and encourage feedback. I prioritize clarity in my messages and ensure everyone feels valued and informed about their roles and responsibilities.

I am a good fit for the HR Administrative Assistant role at Asian Health Services because I am committed to community health care and have a strong foundation in administrative support. My organizational skills, experience in multi-tasking, and passion for serving the Asian community align perfectly with the organization’s mission and values.

I value constructive feedback as it provides opportunities for growth. When I receive feedback, I take the time to reflect and identify areas for improvement. I also view it as a chance to engage in dialogue with colleagues and supervisors to clarify expectations and enhance my contributions.

Working in a community health setting motivates me because I believe in promoting equitable access to healthcare. The opportunity to make a positive impact in the lives of those from diverse backgrounds—especially in my community—is incredibly fulfilling, and it drives my commitment to excellence in this role.