Procurement Manager - The Little Nell

Owned and operated by Aspen Hospitality, the Little Nell, Aspen's only Five-Star, Five-Diamond, ski-in/ski-out hotel offers luxury services and unparalleled access to America's most famous mountain town. A Relais & Châteaux resort, the Nell is frequently recognized for its award-winning wine and culinary programs and dedicated service. The property boasts a variety of amenities, including two restaurants, three bars, a wine cellar and a speakeasy. The Little Nell is also home to the new The Nell Spa. During ski season, Nell guests have access to a slopeside ski concierge and numerous winter adventures. In summer months, guests enjoy lush gardens along with off-road adventures, stargazing, fly fishing and mountaintop yoga; plus, a pool, hot tub and health center year-round. The Little Nell has been acknowledged with numerous awards including being named a Forbes Five-Star hotel since 1995, a AAA Five-Star hotel since 1991, a Wine Spectator Grand Award winner since 1997, recognition as one of America’s 100 Best Wine Restaurants from Wine Enthusiast and frequently nominated for its Outstanding Wine Program by the James Beard Foundation. Coming in 2026, Aspen Hospitality will open its first Nell hotel outside of Aspen in New York City. Learn more at www.thelittlenell.com.  

Summary 
The Procurement Manager will support and coordinate the activities of the personnel engaged in purchasing and negotiation of materials, equipment, supplies and services within the hotel operation with the exception of food and wine, is responsible of planning, organizing, advising, helping direct when asked, communicating, and supporting activities related to the procurement functions to support the hotel operations

Job Posting Deadline
Applications for this position will be accepted until November 15, 2024 

Essential Job Functions
•   Works directly with Aspen One Director of Purchasing to establish company-wide contracts
•   Designs and implements hotel purchasing policies, procedures and strategies
•   Supervises and provides functional direction to assigned personnel in achieving the above objectives
•   Prepares annual budget for the Purchasing Department
•   Develops annual purchasing objectives for directly supervised materials, products and services with the goal of reducing costs and improving service to internal custom
•   Searches applicable markets for best sources
•   Evaluates requests for quotation on materials, products, and services for hotel management
•   Prepares hotel specifications and uses competitive bidding in negotiating to achieve the best value for hotel purchases
•   Maintains, selects and removes vendors from the approved vendor list in conjunction with hotel senior management
•   Establishes and maintains effective communications with hotel department heads
•   Edits and reviews all contracts prior to approval by hotel General Manager
•   Responsible for inventory of stock in general storeroom (paper supplies and printed materials) and prepares purchase orders from inventories
•   Assist in month-end inventories
•   Maintains perpetual inventories on high volume operational supplies
•   Responsible for the cleanliness of the loading dock, dumpster, and receiving areas as well as ensuring traffic control outside these areas
Coordinates off site storage and participates in hotel storage reviews
•   Produces a daily Receiving Log and distributes to appropriate managers
•   Responsible for sending and receiving FedEx or UPS packages for guests
•   Oversee receiving of Sundeck and Aspen Mountain Club items
•   Inspects all storage locations to ensure product is being placed and rotated correctly
•   Communicates with department leads of any shortage, damaged, or refused items and makes plan to re-fill immediately
•   Tracks all items coming in and ensures they are attached to a PO and Invoice
•   Actively manages software including FedEx computer.  Forwards bills of all guests UPS and FedEx daily to the Concierge Desk and distributes arriving packages as soon as they are received
•   Completes additional responsibilities as required.

The budgeted salary range for this position is $80,000 to $95,000. Actual pay will be dependent on budget and experience, all our salaried roles are eligible for bonus.

•    High school degree or equivalent required
•    College degree in business or purchasing preferred
•    Must have extensive knowledge of all aspects of the purchasing functions, including purchasing policies and procedures, negotiations, purchasing laws, contract development and administration, inventory management and distribution
•    Certified Purchasing Manager designation preferred
•    Working knowledge of Microsoft Excel and Word helpful
•    Three to five years of purchasing experience with direct buying responsibilities
•    Minimum of two years of supervisory experience required
•    Basic understanding of accounting required
•    Data entry skills required
 

Supervision Given and Received 
Given:  Exercises general supervision over Purchasing Staff. Assigns a variety of routine tasks, sets general expectations of results expected within company’s policies and procedures. Responsibilities include but are not limited to, interviewing, hiring, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Received: Works under general supervision of the Director of Operations. Receives continuing or individual assignments according to supervisor’s directions and may perform routine tasks. Expectations of the quality, quantity and deadlines are clearly set. Instructions, advice and assistance available as needed. Work is reviewed on demand or during scheduled check-ins.

Work Environment and Physical Demands 
•    Ability to be on your feet, kneel and bend for extended periods of time 
•    Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces
•    Must be able to lift, push or pull occasionally up to 50 lbs. individually or with assistance

Job Benefits
This position is categorized as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.  
• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes 
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster