Job details

Accounts Payable Accounts Receivable Manager (AP/AR Manager)

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

JOB SUMMARY

Under the direction of the Assistant Controller, the Accounts Payable/Accounts Receivable Manager (AP/AR Manager), is responsible for timely and accurate recording of Accounts Payable and Accounts Receivable related transactions for all Aspire school sites, as well as payroll and benefits GL related functions, bank account reconciliations, and ac-hoc assignments.

ESSENTIAL FUNCTIONS

Under the oversight of the Assistant Controller, the AP/AR Manager leads, develops, trains, and supports the Accounts Payable team of 1-2 team members and Accounts Receivable team of 1-2 team members.
Responsible for managing 2-3 direct report(s) accountable to achieve team goals and work plans by ensuring team-members have the appropriate skills and support.
Manages and oversees all Accounts Payables processes, which includes, but is not limited to weekly check run, invoice and credit memo processing, approving AP invoices and journal entries, AP Aging review, maintenance of vendor data, vendor profile, and vendor account reconciliations.
Manages and oversees all duties related to Cash Receipts and Accounts Receivable processes, which includes but is not limited to, deposits, researching and resolving deposits related discrepancies, revenue cost allocations, approving and posting journal entries.
Ensures timely and accurate posting of Accounts Payable and Accounts Receivable transactions, meeting department monthly close schedule deadlines
Assist in the development and streamlining of existing Accounts Payable and Accounts Receivable processes, enhance team efficiency utilizing technology and improved workflows, and assist in improvement projects.
Process monthly benefits check run, post payroll cost allocations, and research and resolve discrepancies.
Reconcile Aspire Foundation and Umpqua bank accounts monthly.
Assist in the escheatment process, including unclaimed properties filing and support in 1099 filing
Assists in the preparation of schedules for annual and other external audits.
Other duties or projects, as assigned, including travel to Aspire locations, conferences, and other work-related events.

QUALIFICATIONS

Competencies:

Excellent written and verbal communication and interpersonal skills to successfully develop a team.

Exceptional organizational, communication skills and attention to detail is required.
Strong problem solving, analytical and time management skills.
Ability to hold self and others accountable for high-quality, timely, and effective results.
Demonstrates ability to maintain high-level and consistent work ethic in working relationships and all duties.
Ability to work independently and know when to escalate up within a fast-paced, task-directed, deadline-oriented environment.
Demonstrates the ability to work with confidential information and utilizes excellent judgment in identifying, analyzing and resolving accounts payable issues.
Strong knowledge of Generally Accepted Accounting Principles (GAAP) and procedures utilized in a non-profit environment is preferred.
Comfortable with utilization of technology in a remote environment.

Minimum educational level:

Undergraduate degree in Accounting or a Business Administration with an emphasis in accounting preferred.

Experience required:

4+ years of experience in a similar position or 6+ years of experience working in AP and AR.
Non-profit accounting is preferred but not required.
Proficiency with Microsoft Office Suite; fluency in Microsoft Excel.

Physical requirements:

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Remaining in a stationary position, often standing or sitting for prolonged periods.
Moving about to accomplish tasks or moving from one worksite to another.
Assessing the accuracy, neatness and thoroughness of the work assigned.
Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.

Work authorization requirements:

Clear the Department of Justice background screening
Authorized to work in the United States
Provide health (TB) clearance (most update every four years)

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Aspire Public Schools has implemented a Remote Work policy, limiting on-site office availability. Therefore, employees must have the ability to work remotely regularly. This position may also require periodic travel to school sites in order to interact with school leaders.

Work indoors in a standard office environment, computer lab, and/or classroom environment
Work is performed in indoor and outdoor environments
Exposure to dust, oils, and cleaning chemicals
Some exposure to childhood and other diseases in a school environment
May be required to work outside of typical work days and office hours to meet operational deadl

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Accounts Payable Accounts Receivable Manager (AP/AR Manager), Aspire Public Schools

Looking for an exciting opportunity in a mission-driven organization? Aspire Public Schools is seeking a dedicated Accounts Payable/Accounts Receivable Manager (AP/AR Manager) to join our amazing team! In this pivotal role, you'll work directly under the Assistant Controller, ensuring timely and accurate transactions across all Aspire school sites. You'll have the chance to build and lead a team of AP and AR professionals, streamlining processes, and enhancing efficiencies. With a strong focus on teamwork and collaboration, you'll be responsible for overseeing essential functions such as weekly check runs, invoice processing, and bank reconciliations—all while nurturing your skills and those of your team. At Aspire, we pride ourselves on creating an inclusive environment where every team member can thrive. Not only will you manage AP and AR transactions, but you'll also get involved with payroll processes and contribute to annual audits. If you’re someone with excellent communication skills, a keen eye for detail, and a passion for empowering others, this might just be the perfect role for you. Join us at Aspire Public Schools, and let's work together to prepare scholars for success in college, careers, and life!

Frequently Asked Questions (FAQs) for Accounts Payable Accounts Receivable Manager (AP/AR Manager) Role at Aspire Public Schools

What does the role of an Accounts Payable Accounts Receivable Manager at Aspire Public Schools involve?

As an Accounts Payable Accounts Receivable Manager at Aspire Public Schools, you'll be responsible for overseeing and ensuring the accuracy of all AP and AR transactions across our schools. This includes managing a small team, processing invoices, check runs, and ensuring compliance with financial regulations. You'll play a crucial role in streamlining processes and enhancing efficiencies.