Payroll Specialist - job 1 of 4

As a Payroll Specialist at Aston Carter, your main responsibilities include collating, calculating, and entering payroll data accurately. You will review and adjust timesheets, update payroll records with current employee information, and prepare detailed reports summarizing earnings and tax deductions. Resolving payroll discrepancies and managing administrative duties in the HR department will also be key parts of your role.

To qualify for the Payroll Specialist position at Aston Carter, candidates typically require three to five years of payroll experience, along with expert knowledge of Paylocity. Proficiency in Excel, including advanced functions like Pivot tables and VLOOKUP, is crucial. A high school diploma is required, while a college degree is preferred but not mandatory if relevant experience is present.

A Payroll Specialist at Aston Carter needs to be proficient in Paylocity for processing payroll operations. Additionally, advanced skills in Microsoft Excel, Word, and Outlook, as well as familiarity with web-based applications, are essential to successfully complete tasks related to payroll management and reporting.

As a Payroll Specialist at Aston Carter, you can expect a comprehensive benefits package, including medical, dental, and vision insurance. The company also offers a 401(k) retirement plan, life insurance options, short and long-term disability coverage, a health spending account, and transportation benefits. We prioritize our employee’s well-being and career growth with numerous opportunities to advance within the organization.

The work environment for a Payroll Specialist at Aston Carter is fully onsite, located in Ledgewood, NJ. You’ll be working in an engaging office setting alongside a diverse and supportive team that values collaboration and innovation. This fast-paced environment offers opportunities for tackling new challenges, enhancing your skills, and growing your career.

When discussing your payroll processing experience, highlight specific software you’ve used, such as Paylocity. Mention the types of payroll tasks you've handled, such as entering data, resolving discrepancies, and generating reports, giving concrete examples to demonstrate your skills and the volume of payroll you’ve managed.

To ensure accuracy in payroll calculations, I utilize a systematic approach. I cross-check timesheets against data input, maintain current payroll records, and conduct regular audits. I also stay updated on relevant payroll regulations to ensure compliance, which minimizes errors and discrepancies.

In resolving a payroll discrepancy, I would first investigate the issue by reviewing timesheets and payroll records for errors. I would communicate with the employee to gather more information and clarify any misunderstandings, and then escalate the issue to management if necessary. Following the resolution, I'd document the incident and implement measures to prevent future discrepancies.

Certainly! I once prepared a comprehensive payroll report that summarized employee earnings, tax deductions, and leaves taken. This report was crucial for our monthly financial review, as it provided insights into labor costs. I used advanced Excel features to create visual data presentations that highlighted trends and anomalies, making it easier for management to understand.

I possess advanced Excel skills, including proficiency in using functions such as VLOOKUP, Pivot Tables, and conditional formatting. For instance, I regularly use VLOOKUP to match employee data across various spreadsheets, and I create Pivot Tables to summarize large data sets for reporting effectively and efficiently.

Handling confidential payroll information is critical. I ensure that all data is stored securely and shared only with authorized personnel. I adhere to company policies regarding data privacy and implement best practices, such as password protection and encrypted files, to safeguard sensitive information.

One of the most challenging aspects of being a Payroll Specialist is staying updated with ever-changing regulations and tax laws. To overcome this, I regularly attend training sessions and webinars, subscribe to payroll newsletters, and engage with professional forums to exchange knowledge with peers in the industry.

I prioritize my workload by assessing deadlines and the urgency of each task. I utilize task management tools to keep track of ongoing projects, breaking larger tasks into smaller, manageable segments. By doing so, I ensure that high-priority payroll tasks are addressed promptly without compromising the quality of work.

I value teamwork in a payroll environment, as collaboration can lead to improved accuracy and efficiency. I often communicate proactively with HR and other departments, ensuring that everyone is aligned on payroll processing timelines, any changes affecting payroll, and providing assistance to colleagues when needed.

I'm excited about the opportunity to work as a Payroll Specialist for Aston Carter due to the company's strong reputation in the industry, commitment to employee growth, and emphasis on diversity and inclusion. I believe my skills and experience align well with Aston Carter's values, and I am eager to contribute to a dynamic team that prioritizes excellence in payroll management.