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Fleet Supervisor

ATC was established in 1979 is recognised by clients as one of Ireland’s leading computer transport, logistics and data centre specialists. Over the last decade, ATC has expanded its services and reach to work with leading international technology and cloud service companies across Europe and has a wide network of routes and partners.

ATC operates in a dynamic global market where clients demand a service that is right first time, every time; we are recruiting motivated and driven people to work in a company that is big enough to get the job done, but small enough to care.

The Fleet Supervisor reports directly to the Logistics Manager and to the Directors when required. The Fleet Supervisors’ primary responsibility is to account for and uphold all regulatory requirements regarding driver tacho cards, recorded vehicle compliance records, maintenance and service records, and all H&S requirements including equipment across all ATC’s fleet of vehicles and trailers in Europe, The UK, and Ireland. The role involves planning, booking, monitoring, recording, and reporting including managing designated accounts with suppliers. The role also involves ordering and maintaining inventory levels of equipment and Dublin fuel supply.

The Fleet Supervisor is expected to perform administrative tasks efficiently and to a high standard, in accordance with RSA and EU regulations and ATC’s standard operating procedures, ensuring all queries and requests are dealt with promptly and professionally. S/he will be responsible for the preparation of documentation, maintaining files and completing financial transactions as required. The Fleet Supervisor is expected to maintain high levels of communication standards at all times with both drivers and all other internal team members to enhance excellent customer service levels.

• Act as POC for all ATC fleet requirements and issues

• Source quotes for required maintenance and keep costs to a minimum

• Ensure cover is in place for unplanned maintenance

• Maintain highest standards of record keeping in compliance with all regulations

• Ensure compliance with EU working time directive and relevant road safety regulations is documented.

• Ensure all relevant vehicle regulation certs and licences are valid and up to date (including Road Tax, CRV, Insurance, Waste and Haulage)

• Monitor and keep records of all driver tachograph card downloads

• Monitor and keep records of all vehicle safety pre-op checks conducted by drivers

• Carry out weekly audits and vehicle inspections

• Maintain records of driver performance for incentive scheme grading

• Plan all vehicle and trailer maintenance schedule.

• Ensure active monitoring of all planned and required vehicle maintenance.

• Liaise with all suppliers, service providers and all staff to ensure all scheduled and planned vehicle maintenance is communicated to planning and operations team.

• Maintain all records in a systemic and structured filing system – keeping files to digital format were possible.

• Report out to the Logistics Manager on KPI’s and all costings regarding maintenance and fuel

• When required liaise with clients, ATC operations, and field teams to ensure service levels are maintained.

• Document processes and assist in establishing SOPs and process flows

• Uphold highest stands of communication with all internal staff and external suppliers and customers

• Any other duties that may be assigned from time-to-time in line with your skills and competencies.

The remunerating package, including salary and benefits, is negotiable depending on experience. The package may include the following:

    • Competitive market salary.
    • Performance-based bonus.
    • Opportunity to work from abroad 30 days per year.
    • AIG Virtual Care Programme.
    • Opportunities for continuing professional development.
    • Company pension plan.
    • Sports & social club.
What You Should Know About Fleet Supervisor, ATC Computer Transport & Logistics

ATC is on the lookout for a talented Fleet Supervisor to join our amazing team! Founded in 1979, we pride ourselves on being one of Ireland’s standout computer transport, logistics, and data centre specialists. As our operations expand across Europe, the UK, and Ireland, we seek a motivated individual who is ready to take on the responsibility of managing our fleet operations. In this role, the Fleet Supervisor will report directly to the Logistics Manager and will be essential in maintaining compliance with all regulatory vehicle standards. Your day-to-day responsibilities will involve overseeing driver tacho cards, vehicle maintenance records, and equipment safety to ensure our fleet runs like a well-oiled machine. You'll coordinate with suppliers, manage inventory levels, and uphold ATC’s high standards of communication amongst the drivers and team members. A big part of your job will be planning maintenance schedules and ensuring regulatory compliance is met. With us, you will benefit from a competitive salary, performance-based bonuses, and even the opportunity to work from abroad 30 days a year! If you’re someone who enjoys taking charge and making a difference in a dynamic environment, then this might just be the perfect fit for you! At ATC, we might be big enough to get the job done, but we are also small enough to truly care about our people. Join us and bring your passion for logistics to the next level!

Frequently Asked Questions (FAQs) for Fleet Supervisor Role at ATC Computer Transport & Logistics
What are the primary responsibilities of the Fleet Supervisor at ATC?

The Fleet Supervisor at ATC is responsible for managing driver tacho cards, maintaining vehicle compliance records, overseeing maintenance schedules, and ensuring adherence to health and safety regulations. This role directly impacts the efficiency of our fleet operations and involves planning, monitoring, and reporting on various logistics components.

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What qualifications are required to become a Fleet Supervisor at ATC?

To qualify for the Fleet Supervisor position at ATC, candidates typically need relevant experience in logistics or fleet management, a solid grasp of EU regulations, and excellent organizational skills. Familiarity with vehicle maintenance processes and strong communication abilities are also important.

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How does the Fleet Supervisor at ATC ensure compliance with regulations?

The Fleet Supervisor at ATC ensures compliance by diligently maintaining all necessary vehicle regulation certificates, conducting regular audits and inspections of the fleet, and meticulously monitoring driver performance and working hours according to EU directives.

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What is the expected communication standard for a Fleet Supervisor at ATC?

At ATC, the Fleet Supervisor is expected to uphold the highest communication standards, ensuring that all internal teams and external suppliers are kept informed about maintenance schedules, compliance matters, and any fleet-specific issues that arise, promoting seamless operations and excellent service.

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What benefits does ATC offer for the Fleet Supervisor role?

ATC offers a negotiable remuneration package, which may include a competitive salary, performance-based bonuses, the chance to work from abroad for 30 days a year, a company pension plan, opportunities for continuing professional development, and membership in a sports & social club.

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Common Interview Questions for Fleet Supervisor
Can you describe your experience with fleet management?

When answering this question, highlight your relevant experience managing a fleet or logistics operations, including specific duties you've performed, systems you've utilized, and how you've contributed to achieving compliance and efficiency in your previous roles.

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How do you prioritize tasks in a busy logistics environment?

Highlight your organizational skills and ability to assess urgency versus importance. Share examples of how you’ve managed multiple responsibilities simultaneously while ensuring that compliance and safety standards remained paramount.

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How familiar are you with EU regulations regarding fleet operations?

Emphasize your understanding of applicable regulations, including the EU working time directive. Provide examples of how you’ve ensured compliance in previous roles, showcasing your attention to detail and commitment to legal standards.

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How would you handle unplanned maintenance for a vehicle?

Discuss your approach to quickly identifying problems, sourcing quotes, and finding solutions with minimal downtime. Mention any relevant experience you've had in effectively communicating with suppliers and internal teams during such situations.

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What strategies do you use for maintaining effective communication within your team?

Explain your methods for fostering communication, such as regular meetings, updates, and utilizing technology to keep everyone informed. Share how this has positively impacted team performance and customer service levels.

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Can you give an example of a time you improved a fleet management process?

Provide a specific instance where you identified inefficiencies and implemented improvements. Focus on the change process, challenges faced, results achieved, and how it benefitted the overall fleet operations.

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What do you see as the biggest challenges facing fleet supervisors today?

Discuss emerging trends, such as sustainability or technological advances, and how they impact fleet management. Show how you stay informed about industry changes and adapt strategies accordingly.

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How do you track and report key performance indicators (KPIs) for fleet management?

Talk about the systems or software you are comfortable using to track KPIs, the metrics you consider crucial, and how you communicate these findings to management for data-driven decision-making.

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How would you ensure safety compliance within the fleet?

Outline your approach to conducting regular inspections, training drivers, and keeping records of compliance documentation. Share how you emphasize a safety-first culture among team members.

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What role does technology play in your approach to fleet supervision?

Discuss specific technologies you've used, like fleet management software or telematics, and how they enhance efficiency and compliance. Show enthusiasm for staying current with tech advancements in the industry.

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Full-time, remote
DATE POSTED
December 11, 2024

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