Meeting Services Coordinator

Primary Duties:

Meeting Room Management:

Oversee the scheduling, setup, and maintenance of all meeting rooms within the organization.
Ensure that all meeting rooms are equipped with the necessary technology, supplies, and furniture arrangements to meet the needs of each event.
Coordinate with IT and facilities teams to resolve any issues related to meeting room equipment or setup.
Monitor room utilization and work with stakeholders to optimize room allocation and availability.
Complete an inspection of all meetings rooms on a regular frequency.

Coordination of SLC-Wide Events:

Plan, collaborate, organize, and execute large-scale events across the Salt Lake City region, ensuring alignment with organizational goals and objectives.
Liaise with vendors, caterers, and other external partners to ensure all logistical aspects of events are managed efficiently.
Develop and manage event timelines, budgets, and resources to ensure successful execution.
Collaborate with internal departments, including the C-Suite and their support teams, to ensure all event requirements are fulfilled, covering aspects such as staffing, security, and technical support.

Coordination and Communication:

Serve as the primary point of contact for meeting and event-related inquiries from internal and external stakeholders.
Communicate event details, schedules, and requirements to all relevant parties, ensuring clarity and understanding.
Provide ongoing support and troubleshooting during meetings and events to ensure smooth operations.
Collect and analyze feedback post-event to identify areas for improvement and implement changes as needed.

Health and Safety Compliance:

Ensure all events and campus wide activities comply with health, safety, and environmental regulations.
Conduct regular safety audits and risk assessments.
Promote and enforce safety protocols and practices among janitorial staff.

Training and Education:

High School diploma
Proven experience in meeting and event coordination, preferably in a corporate environment.
Min 2 years’ experience in corporate environment

Knowledge, Skills, and Abilities:

Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
Ability to engage stakeholders, at all levels
The candidate must be a self-starter, work well both independently and in a team
Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams.
Proficiency in Microsoft Office Suite and familiarity with event management software.
Ability to work flexible hours, including evenings and weekends, as needed.
Proficiency in Microsoft Office Suite and familiarity with event management software.
Strong collaborator

Working Conditions and Physical Requirements:

The position may require standing, walking, and bending for extended periods.
Ability to work flexible hours, including evenings, weekends, and holidays, as needed.

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By bioMérieux

bioMérieux provides diagnostic solutions (systems, reagents, software, services) which determine the source of disease and contamination to improve patient health and ensure consumer safety. Its products are mainly used for diagnosing infectious d...

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FUNDING

Private

DEPARTMENTS

Operations

SENIORITY LEVEL REQUIREMENT

Mid-Level

INDUSTRY

Biotech & Pharmaceuticals

TEAM SIZE