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Systems Integration and Batch Operations Analyst (Hybrid Workplace) - Controller's Office (1053)

Company Description

Hybrid Workplace:
Our workplace has a hybrid/flexible weekly schedule, where colleagues work 1 day onsite (in the San Francisco office) and 4 days from home, subject to periodic review and approval.

Controller’s Office
The Controller is the City’s chief financial officer.  Our team includes financial, technology, analytical, and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective, and accountable government.  We hold ourselves to high standards and strive to be a model for good government.  We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do.  We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and well-being of our team members.  You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work.  We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s issues, including addressing long-standing and harmful disparities in our communities.  For a career with purpose and professional growth, join us in the Controller’s Office!  

Systems Division of the Controller’s Office:
The Systems Division of the Controller’s Office manages the City and County of San Francisco’s Enterprise Oracle and PeopleSoft Applications, which include Oracle Interaction Hub, PeopleSoft Human Capital Management (HCM), PeopleSoft Financials and Supply Chain Management (FSCM), PeopleSoft Enterprise Learning Management (ELM), and Oracle Business Intelligence.  These applications are branded locally as our SF Employee Portal, SF People & Pay, SF Financials, SF Procurement, SF Learning, and SF Reports and Analytics systems.  Collectively, these applications provide a robust, integrated platform that delivers mission-critical services to 55 City Departments, eliminating the need for hundreds of independent legacy systems and customized applications.  The division serves over 35,000 active City employees, 75,000 retirees and 25,000 City vendors (bidders and suppliers).  Peripheral and legacy applications also leveraged by the division include Oracle Identify & Access Management, Sherpa Budget Formulation & Management, Phire Architect, Control-M, and FreshWorks.  The technology implemented and maintained by the Systems Division provides standardization, transparency, and efficiency for the City’s crucial business processes. Users are fully supported to ensure adoption of these interconnected functionalities.

Specific information regarding this recruitment process are listed below:  

  • Application Opening:  1/3/2025
  • Application Deadline:  Continuous 
  • Compensation:  $

Job Description

Systems Integration and Batch Operations Analyst (1053)

The Systems Integration and Batch Operations Analyst will perform and participate in a range of business systems analysis and production support tasks. The analyst will provide advanced level of operational and batch support to the ELM, HCM, and FSCM applications. Batch processing includes PeopleSoft Process Scheduler, BMC Control-M scheduling systems, and GlobalScape secured transmission (sFTP) system.

Essential duties include but not limited to:

  • Link business processes with the setup, rules, workflow, and batch processing to the ELM, HCM, and FSCM applications
  • Define and implement application and scheduling system configuration settings
  • Analyze the feasibility of and develop requirements for systems, batch processes, and enhancements to existing or new systems; ensure the system design fits the needs of the users
  • Identify and be on guard for opportunities for business processes improvement through automation by reduce manual and time-consuming tasks by automating data flows to allow for increased productivity and a reduction in human errors
  • Integration Orchestration allows organizations to adapt and integrate new tools and systems seamlessly
  • Gather business requirements, perform fit/gap analysis on new and modified batch processes
  • Consult on the analysis of an application; troubleshoot system problems; implement solutions
  • Identify, manage, and escalate issues and risks throughout software development life cycle
  • Conduct system analysis and may conduct programming activities for complex systems; document new and modified systems and programs; coordinate user training in new capabilities
  • Interface with inter-connecting city departments and external vendors to determine system needs and requirements.
  • Prepare, or assist client in preparing service requests to implement system changes; determine level of effort required and the cost of implementing service requests; prioritize requests.
  • Provide technical production support for on-line and batch systems; assist with set processing schedule; update and produce reports
  • Coordinate with outside vendors and contractors to complete projects and service requests; define, assign and evaluate their work
  • May determine structure of databases; normalize data; perform conversion of data between platforms; design, develop and generate routine and ad hoc reports in response to user needs
  • Determine security levels for systems to ensure data integrity; test database applications to assure functionality and effectiveness in performing to desired specifications
  • Research and evaluate software on multiple platforms; assist in developing the evaluation criteria for software
  • Determine operating characteristics and requirements; develop or modify and document general system/process design; write detailed design specifications; conduct "walkthroughs" for proposed solutions to system problems
  • Keeping up-to-date functional and technical documentation
  • Performing other duties as assigned

Qualifications

Education:  An associate degree in business administration, public administration, information systems, economics, finance, computer science or a closely related field from an accredited college or university OR its equivalent in terms of total course credits/units [i.e., at least sixty (60) semester or ninety (90) quarter credits/units with a minimum of twenty (20) semester or thirty (30) quarter credits/units in one of the fields above or a closely-related field].

Experience:  Three (3) years in the information systems field, including system analysis, business process design, development and implementation of business application solutions or IT project management.

Substitution:

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units / forty-five (45) quarter units with a minimum of 10 semester / 15 quarter units in one of the fields above or a closely related field.

Completion of the 1010 Information Systems Trainee Program may be substituted for the required degree.

Desirable Qualifications:

The stated desirable qualifications will be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Working knowledge of job scheduling system, such as BMC’s Control-M
  • PeopleSoft HCM and/or FSCM module functionality, fit/gap analysis, customization, and testing strategies;
  • Technical design and development experience with PeopleSoft Development Tools (PeopleTools 8.5x, Application Designer, PeopleCode, SQR, Process Scheduler and PeopleSoft Query;
    • Professional IS Business Analyst work experience in the Public Sector (Government or Nonprofit).
  • Familiarity with Tier-1 ERP systems.
  • Advanced functional and technical skills in some of the following PeopleSoft modules: general ledger, accounts payable/receivable, purchasing, services contracting, construction contracting and/or supplier management in a large government or highly regulated environment.
  • Developing reports and metrics to assist in documenting production support activities and enhancing production efficiency and effectiveness
  • Demonstrated experience preparing and maintaining user training materials; conducting online user trainings and oral presentations.  

Additional Information

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

SELECTION PLAN

Interviews:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

What You Should Know About Systems Integration and Batch Operations Analyst (Hybrid Workplace) - Controller's Office (1053), City and County of San Francisco

Are you ready to make a meaningful impact in San Francisco's government landscape? Join us as a Systems Integration and Batch Operations Analyst in the Controller's Office, where we value collaboration, integrity, and innovation! At the Controller’s Office, we are dedicated to ensuring the City’s financial integrity and providing essential services to our community. This hybrid role allows you to enjoy the best of both worlds—working from home for four days while engaging with your fellow team members in the San Francisco office one day a week. As a Systems Integration and Batch Operations Analyst, you will dive deep into business systems analysis, providing essential operational and batch support to our various applications, including PeopleSoft HCM and Financials. You'll streamline processes, define application configurations, and automate repetitive tasks, leading to increased efficiency and reduced errors. Collaboration is key, as you'll interface with diverse city departments and external vendors to capture system requirements and troubleshoot issues effectively. Your role will empower over 35,000 active city employees, 75,000 retirees, and 25,000 vendors by improving the systems that serve them. Moreover, you will thrive in an inclusive environment where your skills and perspectives are valued. If you're eager to be part of a team that experiences real growth and purpose in their work while helping to tackle important community issues, this position may be the perfect fit for you!

Frequently Asked Questions (FAQs) for Systems Integration and Batch Operations Analyst (Hybrid Workplace) - Controller's Office (1053) Role at City and County of San Francisco
What are the main responsibilities of the Systems Integration and Batch Operations Analyst at the Controller's Office?

The Systems Integration and Batch Operations Analyst at the Controller’s Office is responsible for a variety of tasks, including performing business systems analysis, providing advanced operational support to the Enterprise Oracle and PeopleSoft applications, and conducting system troubleshooting. You'll also manage batch processing using scheduling systems like BMC Control-M, ensuring smooth production operations and system integrations across numerous city departments.

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What qualifications are needed for the Systems Integration and Batch Operations Analyst position at the Controller's Office?

To qualify for the Systems Integration and Batch Operations Analyst role at the Controller’s Office, candidates must possess an associate degree in relevant fields such as business administration, information systems, or computer science, combined with three years of experience in the information systems field. Additional experience can be substituted for educational requirements, and desirable qualifications include knowledge of PeopleSoft modules and job scheduling systems.

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How does the hybrid workplace model work for the Systems Integration and Batch Operations Analyst role at the Controller's Office?

The hybrid workplace model for the Systems Integration and Batch Operations Analyst position allows employees to work one day on-site in the San Francisco office and four days remotely. This flexible schedule is designed to foster a work-life balance while maintaining team collaboration and support, contributing to a more productive work environment.

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What tools and systems does the Systems Integration and Batch Operations Analyst use at the Controller's Office?

As a Systems Integration and Batch Operations Analyst in the Controller’s Office, you will utilize a range of tools, including PeopleSoft applications (HCM and FSCM), BMC Control-M for scheduling, and GlobalScape for secure file transmissions. Proficiency in these systems allows the analyst to effectively support operations and enhance productivity across various departments.

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What professional development opportunities are available for the Systems Integration and Batch Operations Analyst at the Controller's Office?

The Controller’s Office places a strong emphasis on the professional development and well-being of its team members. As a Systems Integration and Batch Operations Analyst, you will have access to training programs, workshops, and resources aimed at enhancing your skills in system analysis, project management, and technology usage, which are aligned with the office's commitment to career growth and community service.

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Common Interview Questions for Systems Integration and Batch Operations Analyst (Hybrid Workplace) - Controller's Office (1053)
Can you describe your experience with batch processing in systems integration?

When answering this question, emphasize your hands-on experience with scheduling tools like BMC Control-M and any relevant batch processing tasks you’ve performed. Discuss how you've managed batch jobs, monitored their execution, and identified areas for improvement, showcasing your analytical skills and attention to detail.

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What approach do you take when gathering business requirements for system enhancements?

In your response, detail your methodology for gathering requirements, including conducting interviews, running workshops, and analyzing existing processes. Highlight your collaborative approach and how you ensure stakeholder engagement to produce accurate and comprehensive requirements for system enhancements.

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How do you prioritize service requests when working with multiple departments?

When discussing prioritization, explain your strategy for assessing the urgency and impact of each request. Address how you maintain open communication with stakeholders to set clear expectations and use tools for tracking and managing service requests effectively.

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Describe a time when you identified an opportunity for process automation.

Highlight a specific instance where you analyzed a manual task and proposed an automated solution. Focus on the benefits of the automation, including time savings, error reduction, and improved efficiency, to showcase your innovative thinking.

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What strategies do you use for troubleshooting system problems?

Explain your systematic approach to troubleshooting, including steps such as recreating the error, consulting documentation, and engaging with your team or users. Emphasize how you’ve resolved past issues effectively and implemented preventive measures to avoid future problems.

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How familiar are you with PeopleSoft Development Tools?

In your answer, outline your experience with PeopleSoft tools like Application Designer and PeopleCode, detailing specific projects or features you developed. Discuss your technical skills and any challenges you faced while working with these tools to show your practical knowledge.

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Why do you think data integrity is important in system operations?

Articulate the significance of data integrity in operational systems, touching on impacts like compliance, decision-making, and public trust. Provide examples from your experience where ensuring data integrity led to successful outcomes.

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Describe how you stay updated with the latest trends in information systems.

Talk about the methods you use to keep your knowledge current, such as attending industry conferences, participating in webinars, or subscribing to technology newsletters. Emphasize your commitment to continual learning and professional development.

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Can you give an example of how you improved a business process in your previous role?

Share a specific example where you implemented changes to enhance a business process. Discuss the results of those changes, focusing on efficiency gains, cost savings, or improved user satisfaction to demonstrate your impact.

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What is your understanding of the role of a Systems Integration and Batch Operations Analyst?

In your response, describe your view of the analyst's role, emphasizing their key responsibilities like operational support, systems integration, and process improvement. Share how you align with these objectives and what excites you about contributing to the Controller's Office.

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The mission of The San Francisco Department of Human Resources is to recruit, engage, and develop the City's workforce to meet the expectations and service needs of San Franciscans. DHR administers the City's civil service system, ensures payment ...

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DATE POSTED
January 4, 2025

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